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- Tasks: Lead and mentor a team of Legal Secretaries while managing workloads and performance.
- Company: Join a specialist law firm in the heart of London, known for its supportive culture.
- Benefits: Enjoy competitive salary, professional development opportunities, and a collaborative work environment.
- Why this job: Make a real impact by guiding a dynamic team and enhancing legal support services.
- Qualifications: Previous experience in a legal environment and strong leadership skills are essential.
- Other info: Opportunity to shape the future of the secretarial team and contribute to firm-wide projects.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a specialist law firm based in central London, is seeking a new Legal Secretary Co-ordinator / Legal Secretary Supervisor. Reporting to the Legal Secretarial Services Manager, you will be responsible for managing a team of Legal Secretaries who provide support to the firm’s litigation fee earners.
Key duties include:
- Guiding and advising the team - mentoring and coaching.
- Monitoring workloads across the team to ensure work is balanced.
- Acting as the primary point of contact for fee earners during the absence of their secretary and coordinating work allocation during secretarial absence.
- Liaising with fee earners for feedback and relaying this to the team on a one-to-one basis.
- Conducting 1-1s and appraisals.
- Acting as a channel for communications between the team and Senior Leaders.
- Attending weekly Team Leader meetings and conducting daily meetings with your team.
- Ensuring new team members are successfully integrated, e.g., assigning a buddy and arranging secretarial training as part of induction.
- Monitoring any conduct or performance issues within the team and dealing with them in accordance with HR procedures.
- Flagging any concerns to the Secretarial Services Manager.
- Providing support with other activities, for example, secretarial projects, as required.
- Assisting with the recruitment of new secretaries, including reviewing applications, conducting interviews, and providing feedback to the recruitment team.
- Assisting with the annual salary review for your team.
Legal Secretarial Co-ordinator / Legal Secretarial Supervisor employer: Law Support
Contact Detail:
Law Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretarial Co-ordinator / Legal Secretarial Supervisor
✨Tip Number 1
Familiarise yourself with the specific legal practices and procedures relevant to the firm. Understanding the nuances of litigation support will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. They can provide valuable insights into the company culture and expectations, which can be a great advantage during your discussions.
✨Tip Number 3
Prepare to discuss your leadership and mentoring experiences in detail. Since the role involves managing a team, showcasing your ability to guide and develop others will set you apart from other candidates.
✨Tip Number 4
Stay updated on the latest trends in legal technology and secretarial practices. Being knowledgeable about tools that enhance efficiency in legal environments can impress your interviewers and show that you're proactive.
We think you need these skills to ace Legal Secretarial Co-ordinator / Legal Secretarial Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly any supervisory or team management experience. Use specific examples to demonstrate your skills in mentoring, workload management, and communication.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention your understanding of the responsibilities, such as guiding a team and liaising with fee earners, and how your background makes you a perfect fit.
Highlight Relevant Skills: Emphasise key skills that are crucial for this position, such as leadership, organisation, and communication. Provide examples of how you've successfully managed teams or projects in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential in a legal environment.
How to prepare for a job interview at Law Support
✨Showcase Your Leadership Skills
As a Legal Secretarial Co-ordinator, you'll be managing a team. Be prepared to discuss your previous experience in mentoring and coaching others. Share specific examples of how you've successfully guided a team or handled performance issues.
✨Demonstrate Your Organisational Abilities
This role requires balancing workloads and coordinating tasks. Highlight your organisational skills by discussing how you prioritise tasks and manage multiple responsibilities effectively. Consider sharing a time when you successfully managed a busy schedule.
✨Prepare for Team Dynamics Questions
Expect questions about how you would integrate new team members and maintain team morale. Think about strategies you've used in the past to foster a positive team environment and how you handle communication between team members and senior leaders.
✨Familiarise Yourself with HR Procedures
Since you'll be dealing with conduct and performance issues, it's crucial to understand HR procedures. Brush up on relevant policies and be ready to discuss how you would approach sensitive situations while ensuring compliance with these procedures.
