FM Asset and Compliance Manager

We are recruiting for an Asset & Compliance Manager to support and assist the Head of Facilities Management in the delivery of the day-to-day asset management activities, providing a support role including asset performance data analysis, monitoring effective deliveries of services, lifecycle planning, ISO55001 management file preparation and maintenance. Liaise with internal/external colleagues across the estate to monitor that all asset management services are provided in a timely and professional manner in line with key performance indicators. Based from the Chorley office but will involve national travel. Mon-Fri circa 37.5 hours per week.

Key Duties & Responsibilities

• Review and manage the asset management system and activities to ensure that external service providers are maintaining the systems and updating all relevant data to ensure supplier performance in line with contract KPIs.
• Effective direction, co-ordination and collaboration with key stakeholders to deliver key asset management initiatives.
• Support and assist with the maintenance and updating of the Asset Management Policy, Asset Plan, ISO55001 systems and asset management files and records.
• Perform analyses in support of the operating performance of assets, and provide management assistance with budgeting/re-forecasting, financial analysis including the preparation of quotation and/or tender documents as necessary.
• Responsible for managing, developing and distributing periodic asset management reports to internal teams, external stakeholders and other partners.
• Liaise with and manage sub-contractors/suppliers to co-ordinate appropriate service delivery requirements.
• Analyze the PPM and reactive maintenance programme performance and proactively monitor/manage its overall progress, resolving issues and initiating corrective action as appropriate.
• Track all asset management projects and initiatives, risks and issues, ensuring they are dealt with in an appropriate and timely manner to overcome blockages, escalating as appropriate.
• Support with the Health and Safety Risk Assessments, Method Statements and actively monitor and manage the health and safety performance of Supply Chain Partners in compliance with all relevant processes and procedures.
• Handle all enquiries with a high level of customer service.
• Share best practice with other departments and project teams.

Requirements

• Experienced multisite Asset Manager with 5+ years’ experience in a similar post.
• Strong management and analytical skills with hands-on asset management experience in supporting multi-site property and external service providers.
• Experience in managing ISO55001 asset management systems.
• Interpersonal skills essential for establishing, building, and sustaining relationships.
• Organisational skills to effectively coordinate and manage multiple assignments, efficiently prioritise tasks, and work with multiple parties.
• Analytical skills for evaluating and completing a wide range of asset analytical based activities.
• Communication skills to communicate with internal teams and external stakeholders both verbally and in writing in a professional and customer-oriented manner.
• Quantitative skills and ability to perform basic mathematical calculations with ease.
• Computer skills: This role requires performing a lot of manipulations on Microsoft Excel and other MS Office applications.
• Committed and ambitious manager who can demonstrate strong leadership and interpersonal skills combined with commercial awareness.
• Able to demonstrate, promote and embed safe working behaviours within the team and external supply chain.
• Able to demonstrate lone working qualities and a team player approach.

Budget Management

• Ensure all requests are budgeted and costed according to the overall budget plan.
• Highlight all non-conformance to the work plan on a timely basis to the customer.

Project Management

• Undertake projects within field of responsibility, ensuring they are completed on time and in budget.
• Oversee and co-ordinate the activities of external contractors and be responsible to the customer for the delivery.

Business Continuity

• Maintain the security of the company's investments in buildings, infrastructure, and services by proper conduct of maintenance, repair and Health and Safety policies.
• Development and implementation and maintenance of a site-specific call-out procedure.

Health & Safety

• Ensure that all sites comply with statutory regulations, inspections, Codes of Practice, COSHH and relevant Health & Safety legislation and policies.
• Responsible for taking all action necessary to minimise the risk to customers.
• Ensure that works carried out by Contractors/Suppliers comply with all relevant statutory regulations.
• Responsible for the control of ‘Permits to work’, ensuring that Risk Assessments and Method Statements are provided by Contractors/Suppliers before any works commence on site.
• Ensure that the Building File and Health & Safety File are kept fully up to date.
• Ensure that the “Fire Certificate” drawings are kept up to date and any material changes are recorded and reported to the Fire Authority.

Building & Engineering Maintenance

• Liaise with external contractors regarding building maintenance and adopt overall responsibility for the co-ordination and management of maintenance and repair services.
• Use competent specialist sub-contract labour to ensure that the building and plant are maintained to minimise disruption.
• Ensure preventive maintenance schedules are introduced and that maintenance and inspections meet statutory and company requirements.
• Conduct regular site inspections.

Asset Management

• Ensure that the Property and Equipment asset register are maintained.
• Ensure during any project ‘handover’ that all relevant information is made available to update the asset register.

People Management

• Ensure that direct reports are aware of, understand and support departmental and company objectives.
• Responsible for the overall control, performance, motivation, team building, career and personal development of all direct reports.
• Conduct staff reviews as directed by the departmental and company procedures.

Reports and Communication

• Written/verbal reports as required by the Head of Facilities Management.
• Written/verbal reports as required by our Key Stakeholders and Customers.
• Responsible for controlling accurate and comprehensive administrative records and Building File contents.

Personal Specification

• Customer service - identifies accurately the needs of internal and external customers and exceeds expectations by delivering a high-quality service.
• Planning & organising - takes a structured approach, prioritises, manages own time, and works to high quality standards.
• Teamwork - gains trust and respect within the team by sharing in success and learning together.
• Problem solving - takes action to avoid problems or resolves with solutions that best fit the customer and company.
• Self-development - maintains a high standard of professionalism and performance by identifying and creating self-development opportunities.

Company Benefits

• Company Pension
• Company Sick Pay
• Healthcare
• Referral Programme
• Full Time, Permanent
• Competitive Salary
• Free on-site parking

If you are interested in this role then click 'Apply' and send us your up-to-date CV.