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- Tasks: Support a hedge fund co-founder with personal and corporate tasks, ensuring smooth daily operations.
- Company: Join a dynamic private equity investor based in the vibrant heart of London.
- Benefits: Enjoy competitive salary, discretionary bonuses, and private healthcare.
- Why this job: Experience a fast-paced environment where no two days are the same and make a real impact.
- Qualifications: Must have excellent organisational skills and experience as an EA in both business and personal settings.
- Other info: Occasional travel required; must be proactive and solution-focused.
The predicted salary is between 43200 - 72000 £ per year.
Salary: Competitive + discretionary bonus + private healthcare
Type: Permanent
Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.
Our client is a consumer-focused private equity investor based in the heart of London. We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.
This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!
- Corporate activities (30%)
- Diary management: gatekeeping, planning and administrative support for meetings
- Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
- Travel & expenses: business travel, itinerary planning, personal expenses
- Family office: support philanthropy, research, network and miscellaneous projects
- Personal life: diary, travel, contacts and correspondence, health and wellness
- Household: errands, managing household staff, bookkeeping, occasional dog walking, coordinating real estate and maintenance, event hosting and logistics
Responsibilities will include:
- Extensive diary management - managing day to day meetings and travel diary for the founders in relation to personal and business matters
- Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
- Allocating founders to meet with internal teams on a weekly basis
- Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
- Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
- Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
- Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
- Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
- Minute taking for meetings and circulating minutes to the relevant personnel
- Providing personal assistance in the founder’s home ranging from household issues to private errands
The key competencies the candidate will have:
- Excellent organisational skills with a strong logistics background preferable
- Able to adapt quickly in a challenging and pressured environment
- Good at monitoring many tasks and presenting information succinctly
- Ability to show initiative and be proactive rather than being reactionary
- Solution focused with excellent problem-solving skills
- Experience working as an EA in both a business and personal manner
- Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)
Contact Detail:
Golden Bees Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA – Hedge Fund Co-Founder (Basé à London)
✨Tip Number 1
Familiarise yourself with the hedge fund industry and current consumer trends. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the finance and personal assistant sectors. Attend industry events or join relevant online groups to connect with people who might provide insights or referrals for this position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan. This could include scheduling meetings, travel itineraries, and personal engagements, demonstrating your ability to handle the diverse responsibilities of the role.
✨Tip Number 4
Research the co-founder and their interests, especially in arts and sports. Being knowledgeable about their preferences can help you stand out as a candidate who is genuinely interested in supporting their personal and professional life.
We think you need these skills to ace Private PA – Hedge Fund Co-Founder (Basé à London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in fast-paced environments. Emphasise skills like diary management, problem-solving, and your ability to handle both corporate and personal tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organisational skills and adaptability, particularly in managing diverse tasks.
Highlight Relevant Skills: In your application, clearly outline your proficiency with tools mentioned in the job description, such as Microsoft Office Suite and any other relevant software. This will show you are well-prepared for the technical aspects of the role.
Showcase Problem-Solving Abilities: Include examples in your application that illustrate your proactive approach to challenges. Describe situations where you successfully managed unforeseen issues or improved processes, as this aligns with the expectations of the role.
How to prepare for a job interview at Golden Bees
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are paramount. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated multiple tasks simultaneously. Highlight any tools or methods you use to stay organised.
✨Demonstrate Problem-Solving Abilities
This role requires a proactive approach to problem-solving. Think of scenarios where you've successfully navigated challenges in previous roles. Share these experiences during the interview to illustrate your ability to think on your feet.
✨Familiarise Yourself with the Company Culture
Research the hedge fund and its co-founder to understand their values and work style. Tailor your responses to reflect how your personal style aligns with theirs, especially regarding their interests in arts, sports, and philanthropy.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you'd handle specific situations, such as managing conflicting priorities or dealing with unexpected changes. Practise articulating your thought process and decision-making strategies in these scenarios.
