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- Tasks: Support a hedge fund co-founder with personal and corporate tasks, ensuring smooth daily operations.
- Company: Join a dynamic private equity investor based in the vibrant heart of London.
- Benefits: Enjoy competitive salary, discretionary bonuses, private healthcare, and a fast-paced work environment.
- Why this job: Experience diverse tasks, a fun culture, and the chance to make a real impact.
- Qualifications: Must have excellent organisational skills, proactive problem-solving abilities, and experience as an EA.
- Other info: Occasional travel required; must be comfortable managing both personal and professional responsibilities.
The predicted salary is between 43200 - 72000 £ per year.
Salary: Competitive + discretionary bonus + private healthcare
Type: Permanent
Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you.
Our client is a consumer-focused private equity investor based in the heart of London. We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life (~70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London (~30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal’s day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required.
This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them!
- Corporate activities (30%)
- Diary management: gatekeeping, planning and administrative support for meetings
- Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover)
- Travel & expenses: business travel, itinerary planning, personal expenses
- Family office: support philanthropy, research, network and miscellaneous projects
- Personal life: diary, travel, contacts and correspondence, health and wellness
- Household: errands, managing household staff, bookkeeping, occasional dog walking, coordinating real estate and maintenance, event hosting and logistics
Responsibilities will include:
- Extensive diary management - managing day to day meetings and travel diary for the founders in relation to personal and business matters
- Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting
- Allocating founders to meet with internal teams on a weekly basis
- Making head office aware of the Founder’s travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates
- Managing the founder’s busy inbox ensuring to prioritise communications that require immediate response
- Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible
- Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications
- Managing founder’s expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure
- Minute taking for meetings and circulating minutes to the relevant personnel
- Providing personal assistance in the founder’s home ranging from household issues to private errands
The key competencies the candidate will have:
- Excellent organisational skills with a strong logistics background preferable
- Able to adapt quickly in a challenging and pressured environment
- Good at monitoring many tasks and presenting information succinctly
- Ability to show initiative and be proactive rather than being reactionary
- Solution focused with excellent problem-solving skills
- Experience working as an EA in both a business and personal manner
- Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign)
Private PA – Hedge Fund Co-Founder (Basé à London) employer: Golden Bees
Contact Detail:
Golden Bees Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA – Hedge Fund Co-Founder (Basé à London)
✨Tip Number 1
Familiarise yourself with the hedge fund industry and the specific trends that are currently shaping it. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan for a busy executive. This could include scheduling meetings, travel arrangements, and personal commitments, demonstrating your ability to handle complex schedules.
✨Tip Number 3
Network with professionals in the private equity and hedge fund sectors. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 4
Prepare to discuss your problem-solving skills by thinking of specific examples where you've successfully managed unexpected challenges in previous roles. This will highlight your proactive nature and ability to thrive in a fast-paced environment.
We think you need these skills to ace Private PA – Hedge Fund Co-Founder (Basé à London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially in fast-paced environments. Emphasise skills like diary management, problem-solving, and your ability to handle both corporate and personal tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your organisational skills and adaptability, particularly in managing diverse tasks.
Highlight Relevant Skills: In your application, focus on key competencies mentioned in the job description, such as excellent organisational skills, proficiency in Microsoft Office Suite, and experience with logistics. Use examples to illustrate these skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Golden Bees
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are paramount. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated multiple tasks simultaneously. Highlight any tools or methods you use to stay organised.
✨Demonstrate Problem-Solving Abilities
This role requires a proactive approach to problem-solving. Think of instances where you've successfully navigated unexpected challenges and be ready to share these stories. Emphasise your ability to remain calm under pressure and find effective solutions.
✨Familiarise Yourself with the Company Culture
Research the hedge fund and its co-founder to understand their values and work style. Tailor your responses to reflect how your personal style aligns with theirs. This shows that you're not just looking for any job, but that you're genuinely interested in this particular role.
✨Prepare for Personal and Professional Questions
Since the role involves both personal and corporate responsibilities, be ready to answer questions about your experience in both areas. Think about how you can balance these aspects and provide examples of your versatility in previous roles.
