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- Tasks: Manage complex schedules and travel for top executives in a fast-paced law firm.
- Company: Join a prestigious Magic Circle law firm known for its excellence and professionalism.
- Benefits: Enjoy a generous salary, flexible remote work, and a supportive team environment.
- Why this job: Be at the heart of decision-making, supporting senior leaders and making impactful contributions.
- Qualifications: Previous C-Suite experience, strong problem-solving skills, and proficiency in MS Office required.
- Other info: Work 3 days in-office and 2 days remotely, with a focus on discretion and professionalism.
The predicted salary is between 43200 - 72000 £ per year.
C-Suite Executive Assistant
Magic Circle law firm is seeking to hire a new C-Suite Executive Assistant to work for two of the Management Office including the firm’s Senior Partner.
- Salary very generous
- 3 days in the office / 2 days remotely
- 9:30am to 5:30pm
C-Suite Executive Assistant responsibilities will include:
- Provide extensive and complex diary and travel management across multiple time zones.
- Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs.
- Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions.
- Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner
- Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground.
- Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc.
- Ensure effective document management using the firm’s systems creating ease of access to the required information for the Senior Partner.
C-Suite Executive Assistant experience includes:
- Previous C-Suite level experience gained from a professional services environment.
- Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion.
- A high level of discretion in handling confidential information.
- Strong problem-solving skills and attention to detail.
- Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels.
- Flexibility to adapt to changing priorities and work under pressure.
- Experience supporting very senior executives, in an Executive Assistant role.
- Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings.
- A high level of proficiency with the MS Office suite.
C-Suite Executive Assistant employer: Larbey Evans Ltd
Contact Detail:
Larbey Evans Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land C-Suite Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific needs and expectations of C-Suite executives. Research common challenges they face and think about how you can proactively address these in your role as an Executive Assistant.
✨Tip Number 2
Highlight your experience in managing complex schedules and travel arrangements, especially across multiple time zones. Be prepared to discuss specific examples where you've successfully navigated these challenges.
✨Tip Number 3
Demonstrate your ability to maintain confidentiality and handle sensitive information with discretion. Prepare to share instances where you've had to manage confidential matters in a professional setting.
✨Tip Number 4
Showcase your proficiency with the MS Office suite, particularly in creating high-quality documents and presentations. Consider preparing a sample document or presentation to demonstrate your skills during the interview process.
We think you need these skills to ace C-Suite Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous C-Suite level experience and showcases your ability to manage complex schedules and meetings. Use specific examples that demonstrate your problem-solving skills and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, emphasize your experience in a professional services environment and your ability to thrive in fast-paced settings. Mention your strong interpersonal skills and how you can build relationships with key stakeholders.
Highlight Relevant Skills: Clearly outline your proficiency with the MS Office suite and any other relevant tools. Discuss your experience with diary and travel management, as well as your ability to handle confidential information with discretion.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail and professionalism, which are crucial for the role of a C-Suite Executive Assistant.
How to prepare for a job interview at Larbey Evans Ltd
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management. Highlight specific examples where you successfully managed multiple schedules, especially across different time zones, and how you prioritized tasks effectively.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to share instances where you maintained discretion in previous positions. This will show your understanding of the importance of confidentiality in a C-Suite environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Prepare scenarios where you had to adapt quickly to changing priorities or resolve conflicts, showcasing your flexibility and quick thinking.
✨Highlight Your Interpersonal Skills
The role requires excellent interpersonal skills. Be ready to discuss how you've built and maintained relationships with key stakeholders in past roles. Share specific examples that demonstrate your ability to communicate effectively and work collaboratively.
