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- Tasks: Support the Commercial Real Estate team with admin tasks, client care, and document preparation.
- Company: Join a dynamic firm known for its expertise in commercial real estate law.
- Benefits: Enjoy a collaborative work environment and opportunities for professional growth.
- Why this job: Be the first point of contact for clients and gain valuable experience in a thriving sector.
- Qualifications: 3+ years as a Legal Secretary, secretarial qualification, and strong Microsoft Office skills required.
- Other info: Opportunity to work closely with partners and develop your legal career.
The predicted salary is between 28800 - 43200 £ per year.
The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.
Duties/Responsibilities
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
- Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
- Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
- Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
- Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience
- At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property.
- A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
- Proficient in using Microsoft Office packages in a professional capacity.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Ability to prioritize tasks effectively.
Commercial Real Estate Legal Secretary employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Real Estate Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific terminology and processes used in commercial real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal and real estate sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the day-to-day responsibilities of a Legal Secretary in this field.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are essential for document preparation and management. Consider taking an online course if you feel you need a refresher.
✨Tip Number 4
Prepare to discuss your experience with client interaction and administrative support in detail. Think of specific examples where you've successfully managed client correspondence or handled complex administrative tasks, as these will be key points of interest for interviewers.
We think you need these skills to ace Commercial Real Estate Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Legal Secretary, particularly in Commercial Real Estate. Emphasise your administrative skills, client care experience, and proficiency with Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your experience with document preparation, client interaction, and any relevant qualifications you hold.
Showcase Your Skills: In your application, clearly demonstrate your communication skills and attention to detail. Provide examples of how you've effectively managed diaries and emails in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Reed
✨Showcase Your Experience
Make sure to highlight your previous experience as a Legal Secretary, especially within Commercial Real Estate. Be prepared to discuss specific tasks you've handled, such as document preparation and client interaction, to demonstrate your suitability for the role.
✨Demonstrate Attention to Detail
Given the nature of the job, it's crucial to showcase your attention to detail. Bring examples of how you've successfully managed complex documents or conducted thorough searches, and explain how this skill has benefited your previous employers.
✨Prepare for Client Interaction Scenarios
Since you'll be the first point of contact for clients, prepare for questions about how you would handle various client interactions. Think of examples where you've effectively communicated with clients or resolved issues, as this will show your capability in client care.
✨Familiarise Yourself with Relevant Software
Ensure you're comfortable discussing your proficiency with Microsoft Office and any other relevant software, like InfoTrack. If possible, mention specific instances where you've used these tools to improve efficiency or accuracy in your work.
