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For Companies At a Glance
- Tasks: Support senior leadership with scheduling, travel, and daily office operations.
- Company: LUCA FALONI is a luxury menswear brand celebrating Italian craftsmanship and timeless style.
- Benefits: Enjoy a 4-day workweek, competitive salary, and opportunities for personal growth.
- Why this job: Join a passionate team in a vibrant environment focused on quality and sustainability.
- Qualifications: Experience in administrative roles, strong organisational skills, and a love for fashion are essential.
- Other info: Immediate start available; we value diversity and welcome all applicants.
The predicted salary is between 24000 - 32000 £ per year.
Location: Kensington High Street, London
Working arrangements: 4-day workweek (Monday to Thursday)
Salary: £28,000
Immediate Start
About us
LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.
Position overview
We are seeking an Office Coordinator to provide high-level administrative support and ensure the smooth running of our Head Office including HR related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.
Key responsibilities
- Provide personal assistance to several stakeholders, managing their schedules, meetings, and travel arrangements.
- Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
- Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies.
- Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support.
- Plan and support team events, meetings, and special projects, from catering arrangements to event logistics.
- Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency.
- Support with onboarding activities and maintaining an organised, welcoming environment for new employees.
Person specification
- Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment.
- Strong organisational and multitasking skills, with a proactive and problem-solving mindset.
- Excellent written and verbal communication skills.
- Professionalism and discretion, especially when handling confidential information.
- Ability to work autonomously and collaborate effectively with various team members.
- Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
- A genuine interest in the luxury fashion industry and the LUCA FALONI brand values.
Why Join Us?
LUCA FALONI offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you’ll play a key role in maintaining a well-organised, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team.
If you are a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience.
We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process.
We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule.
Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!
Contact Detail:
Luca Faloni Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with LUCA FALONI's brand values and product offerings. Understanding the luxury menswear market and demonstrating your passion for Italian craftsmanship can set you apart during interviews.
✨Tip Number 2
Network within the fashion industry, especially with professionals who have experience in administrative roles. Attend events or join online forums related to luxury fashion to make connections that could help you learn more about the role and the company.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've successfully managed multiple tasks in previous roles. Be ready to provide specific examples of how you've improved efficiency or supported team dynamics in a fast-paced environment.
✨Tip Number 4
Showcase your proficiency with tools like Microsoft Office Suite and Google Workspace by being prepared to discuss how you've used these tools to streamline processes or enhance communication in past positions.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Office Coordinator. Emphasise your organisational skills, multitasking abilities, and any experience in the luxury fashion industry.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for Italian craftsmanship and the LUCA FALONI brand. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, provide examples in your application that demonstrate your ability to handle internal and external communications effectively.
Showcase Proactivity: In your application, illustrate instances where you took initiative in previous roles. This could include managing schedules, coordinating events, or improving office efficiency, which aligns with the dynamic nature of the position.
How to prepare for a job interview at Luca Faloni
✨Show Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage schedules and tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed multiple priorities.
✨Communicate Clearly and Professionally
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you've handled communications in previous roles.
✨Demonstrate Your Passion for Fashion
LUCA FALONI values a genuine interest in the luxury fashion industry. Research the brand and be prepared to discuss what excites you about their products and values during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios where you had to resolve conflicts or improve office efficiency, and be ready to share those stories.
