Secretary - Board of Trustees (United Kingdom)
Secretary - Board of Trustees (United Kingdom)

Secretary - Board of Trustees (United Kingdom)

Volunteer 30000 - 42000 £ / year (est.) Home office (partial)
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At a Glance

  • Tasks: Support the Board of Trustees in governance and administrative tasks.
  • Company: Join ParaPride, a charity dedicated to uplifting LGBTQ+ and disabled communities.
  • Benefits: Gain valuable experience, network with passionate individuals, and contribute to meaningful change.
  • Why this job: Make a real impact while developing your skills in a supportive environment.
  • Qualifications: Experience in admin or governance roles is preferred; passion for our mission is essential.
  • Other info: Flexible application methods available; we prioritise accessibility and inclusivity.

The predicted salary is between 30000 - 42000 £ per year.

About Us

ParaPride has endeavoured to meet the needs of the LGBTQ+ and disabled communities through a variety of complementary activities. The global pandemic led us to shift much of our work to have a digital focus. We continued to shine a spotlight on the lives of these intersectional communities, as well as providing opportunities to raise awareness and promote broader consideration of the challenges that they face in their lives.

ParaPride’s charitable objectives are as follows:

  • Creating education and awareness around the need for greater visibility of the communities we serve within the wider LGBTQ+ and disabled communities;
  • Creating and promoting online and offline activities and events to foster understanding of the experience of being LGBTQ+ and disabled people and to bring the communities we serve together;
  • Working with other organisations to further educate and expose the wider public to the challenges faced by the communities we serve and opportunities that are presented when including them;
  • Commissioning or conducting research to substantiate the prioritisation of issues impacting the communities we serve.

ParaPride looks for a wide range of opportunities to achieve these objects, including producing inclusive digital events and working with venues and other social spaces to produce events. The COVID-19 global pandemic led to an increasing focus on digital activities, events and collaborations. We also promote information, resources and awareness training for better consideration of the obstacles faced by these intersectional communities.

The Role: Secretary, Board of Trustees

We are currently recruiting for a Trustee Secretary to join our Board of Trustees. This is a key role in ensuring the smooth operation of the board, maintaining governance processes, and supporting the charity’s strategic direction.

We encourage applicants to submit an application with a CV covering relevant experience and a short covering note on why they are interested in joining our Board of Trustees.

What are we looking for in a Trustee Secretary?

Objectives:

  • To work with the rest of the Board of Trustees, to continue and to sustainably develop the charity’s work, making a positive impact for the disabled LGBTQIA+ community.
  • To ensure that ParaPride maintains good governance practices and compliance with legal and regulatory requirements.
  • To provide governance and administrative support to the Board, ensuring accurate documentation of meetings and decision-making processes.
  • To act as a key point of contact for trustee communications and governance-related matters.
  • To work with the Board of Trustees and the Policy subcommittee to help develop and strengthen internal policies.

Responsibilities:

  • Preparing and distributing agendas for board meetings in collaboration with the Chair and other trustees.
  • Taking and maintaining accurate minutes and actions of board meetings, ensuring they are distributed and approved in a timely manner.
  • Keeping records of board decisions, policies, and governance documents.
  • Ensuring compliance with the Charity Commission and other regulatory requirements, including timely filing of annual reports and other governance documents.
  • Supporting board recruitment, induction, and training of new trustees.
  • Acting as the custodian of the charity’s governing documents and ensuring policies are reviewed and updated as required.
  • Assisting with administrative tasks related to the governance of the charity.
  • Working with the Board on ParaPride’s Strategic Plan including working on advancing the charity’s policies.
  • Awareness of the requirements and laws around charity status.
  • Appropriately promoting ParaPride’s work.
  • Implementing and promoting ParaPride’s Equality and Diversity Policy.
  • Implementing and promoting ParaPride’s Safeguarding Policy and Procedures.
  • Undertaking all other reasonable tasks and responsibilities requested by the Board.

Experience, Knowledge & Skills:

  • Experience in administrative, governance, or secretarial roles, ideally within the charity or voluntary sector.
  • Strong organisational skills and attention to detail.
  • Ability to produce accurate minutes and maintain clear records.
  • Understanding of charity governance and compliance requirements (or willingness to learn).
  • Good communication and interpersonal skills.
  • Ability to maintain confidentiality and discretion in handling sensitive information.
  • A passion for ParaPride’s mission and a commitment to good governance and the responsibilities of trusteeship.

Time commitment:

Standard terms of Board Trustees are a period of three (3) years. Board members can usually be re-elected by the Board for a period of another three (3) years thereafter, if they want to continue on the Board, but would typically finish their roles on the Board after two (2) consecutive terms (unless the Board votes otherwise and the Trustee also wants to continue).

It is the expectation of the ParaPride Board that Trustees will regularly attend Board meetings and/or send apologies with sufficient warning (no less than two days ahead of meeting). All Board members are still expected to contribute their input on topics discussed at each Board meeting. All Board members are also expected to respond within two weeks to a request for review of information and comment by any other member of the Board.

If a Board member misses more than three (3) consecutive meetings, whether with apologies or otherwise, the Board will review whether it may be appropriate to ask that Board member to resign or take a leave of absence and whether to appoint a new Board member in their place. If a Board member misses more than three (3) Board meetings within a twelve (12) month period, they will be expected to discuss this with the co-Chairs as to the reasons for their absence and whether it is appropriate that they continue as a Board member.

Board members also commit to deliver any agreed deliverables/tasks in the timelines agreed at the last Board meeting and/or to hand off this task to another Board member in sufficient time for completion if it becomes clear that they cannot manage the deliverable/task. There is also an expectation that Board members will provide a notice period if they choose to step down from the Board – ideally covering the point up until the Board finds a replacement for them and/or for a minimum of three (3) months.

Person specification:

  • A commitment to the organisation, its community, and its mission.
  • We envision that this would be someone from the community we represent and has a deep understanding of our community's lived experience.
  • Trustees must bring strong representation and passionate allyship for the LGBTQIA+ and disabled communities.
  • An understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship or willingness to learn and access these duties and responsibilities prior to joining the Board.
  • A collaborative, open and constructive approach is essential to help create a positive working environment.
  • A willingness to devote the necessary time and effort.
  • Strategic vision.
  • Good, independent judgement.
  • An ability to think creatively.
  • A willingness to speak their mind.
  • An ability to work effectively as a member of a team.
  • A commitment to ParaPride’s core principles: selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

ACCESSIBILITY STATEMENT

At ParaPride, we are committed to ensuring that all of our engagements are as accessible and as inclusive as possible. These include applying for and interviewing for roles. Whilst we understand that we can never be fully accessible as everybody's needs are different, we strive to be proactive with thinking about accessibility requirements. When applying for a role at ParaPride, if you would like to get in touch to talk about any access requirements, please contact us using the details below and we will arrange a date and time to have a conversation with you. We offer several diverse ways of applying for a role. These include: Sending an email, Recording an audio or video, Having a face-to-face conversation (on a digital platform).

CONTACT US

If you are interested in applying for this role, please email your CV and covering note to: board@parapride.org

Secretary - Board of Trustees (United Kingdom) employer: Placed

ParaPride is an exceptional employer dedicated to fostering inclusivity and support for the LGBTQ+ and disabled communities. With a strong commitment to employee growth, we offer opportunities for meaningful engagement in governance and strategic development, all within a collaborative and open work culture. Our focus on accessibility ensures that every team member can thrive, making ParaPride not just a workplace, but a community where your contributions truly matter.
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Contact Detail:

Placed Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Secretary - Board of Trustees (United Kingdom)

Tip Number 1

Familiarise yourself with ParaPride's mission and values. Understanding their focus on the LGBTQ+ and disabled communities will help you articulate how your skills and experiences align with their goals during discussions.

Tip Number 2

Network within the charity sector, especially with organisations that focus on LGBTQ+ and disability issues. Building connections can provide insights into the role and may lead to recommendations or referrals.

Tip Number 3

Prepare to discuss your understanding of charity governance and compliance. Being able to demonstrate your knowledge or willingness to learn about these areas will show your commitment to the role.

Tip Number 4

Engage with ParaPride’s online presence. Follow them on social media and participate in their events or discussions. This will not only show your interest but also give you a better understanding of their current initiatives.

We think you need these skills to ace Secretary - Board of Trustees (United Kingdom)

Strong organisational skills
Attention to detail
Experience in administrative or secretarial roles
Ability to produce accurate minutes
Understanding of charity governance and compliance requirements
Good communication skills
Interpersonal skills
Confidentiality and discretion
Commitment to ParaPride’s mission
Ability to work collaboratively
Strategic vision
Independent judgement
Creative thinking
Teamwork skills
Knowledge of Equality and Diversity policies

Some tips for your application 🫡

Understand the Role: Before applying, make sure you fully understand the responsibilities and objectives of the Secretary role on the Board of Trustees. Familiarise yourself with ParaPride's mission and how your skills align with their needs.

Tailor Your CV: Craft your CV to highlight relevant experience in administrative, governance, or secretarial roles, particularly within the charity sector. Emphasise your organisational skills, attention to detail, and any experience with compliance and governance.

Write a Compelling Covering Note: In your covering note, express your passion for ParaPride’s mission and explain why you want to join the Board of Trustees. Be specific about how your background and skills can contribute to the charity's goals.

Proofread Your Application: Before submitting, carefully proofread your CV and covering note for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the role.

How to prepare for a job interview at Placed

Understand ParaPride's Mission

Before the interview, make sure you have a solid grasp of ParaPride's objectives and values. Familiarise yourself with their work in supporting the LGBTQ+ and disabled communities, as this will show your genuine interest and alignment with their mission.

Prepare for Governance Questions

Since the role involves governance and compliance, be ready to discuss your understanding of charity governance. Brush up on relevant laws and regulations, and think about how your previous experience can contribute to maintaining good governance practices.

Showcase Your Organisational Skills

As a Secretary, strong organisational skills are crucial. Be prepared to provide examples of how you've successfully managed documentation, minutes, and agendas in past roles. Highlight your attention to detail and ability to maintain clear records.

Demonstrate Collaborative Spirit

The role requires working closely with the Board of Trustees. Share experiences that showcase your ability to collaborate effectively, communicate openly, and contribute positively to a team environment. This will help convey your suitability for the role.

Secretary - Board of Trustees (United Kingdom)
Placed
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  • Secretary - Board of Trustees (United Kingdom)

    Volunteer
    30000 - 42000 £ / year (est.)

    Application deadline: 2027-06-19

  • P

    Placed

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