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- Tasks: Coordinate projects, manage schedules, and support teams from concept to completion.
- Company: Join a leading design and build company in the heart of London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Be part of exciting commercial fit-out projects and work closely with industry leaders.
- Qualifications: Bachelor’s degree and experience in a fast-paced project environment required.
- Other info: Reach out to georgia@bigblue.uk.com for more info or to apply!
The predicted salary is between 28800 - 43200 £ per year.
We’re looking for an organised, proactive and detail-driven Project Coordinator to join a leading design and build company based in London. This is a pivotal role that supports various departments including design, construction, and project operations. You’ll be working closely with senior leadership, site managers, and internal teams to ensure the smooth running of commercial fit-out projects from concept to completion.
Responsibilities
- General Coordination
- Take ownership of internal meeting minutes, track deliverables and ensure follow-ups are actioned.
- Manage team calendars and schedule meetings efficiently.
- Organise social and client events when required.
- Coordinate meeting logistics including refreshments and room setups.
- Submit expense claims for senior leadership.
- Manage procurement and delivery scheduling across projects.
- Keep internal project trackers accurate and up-to-date.
- Support the team in ensuring compliance with health & safety, quality, and environmental standards.
- Design Support
- Review and quality-check submission documents.
- Coordinate submission timelines and ensure alignment across teams.
- Schedule and lead submission review meetings.
- Manage formatting and delivery of content with the graphics team.
- Facilitate submission workshops and track all deliverables.
- On-Site & Construction Admin
- Set up health & safety documentation and site systems.
- Maintain and troubleshoot the project collaboration platform (BIM 360).
- Coordinate with Site Managers for on-site delivery needs.
- Collate and quality-check weekly project reports.
- Handle procurement admin and close-out documentation.
- Post-Completion
- Prepare and manage client handover documentation.
- Liaise with subcontractors and consultants to meet post-completion deadlines.
- Organise and minute lessons learned meetings.
- Pre-Construction
- Manage PQQ submissions for new subcontractors.
- Track pre-construction checklists and project packs.
- Minute kick-off meetings and coordinate milestone meetings.
- Organise team site visits and support proposal formatting.
- Sales Support
- Assist with RFI and PQQ submission preparation for new business opportunities.
What We’re Looking For
- A relevant bachelor’s degree.
- Proven coordination experience within a fast-paced, project-led environment.
- Familiarity with design & build or construction project lifecycles.
- Strong communication and organisation skills.
- Comfortable working independently but collaborative by nature.
- High attention to detail and a proactive approach.
- Ability to remain calm under pressure and juggle multiple priorities.
- Proficient in Microsoft Outlook, Excel and Word.
For more info apply with your CV or reach out - georgia@bigblue.uk.com
Contact Detail:
Bigblue Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Familiarise yourself with the design and build industry. Understanding the project lifecycle and key terminology will help you communicate effectively with team members and demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the construction and design sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the role of a Project Coordinator.
✨Tip Number 3
Brush up on your organisational skills by using project management tools. Familiarity with platforms like BIM 360 can give you an edge, as it shows you're proactive and ready to hit the ground running.
✨Tip Number 4
Prepare for situational interview questions by thinking of examples from your past experiences where you've successfully managed multiple priorities or resolved conflicts. This will showcase your ability to remain calm under pressure.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially within design and construction environments. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention how your background aligns with their needs, particularly your experience with project lifecycles and your proactive approach.
Highlight Relevant Skills: In your application, emphasise your strong communication and organisational skills. Provide examples of how you've successfully managed multiple priorities and worked collaboratively in fast-paced settings.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the Project Coordinator role.
How to prepare for a job interview at Bigblue
✨Showcase Your Organisational Skills
As a Project Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. During the interview, emphasise your experience in coordinating with various teams and stakeholders. Share instances where your communication skills helped resolve issues or improve project outcomes.
✨Familiarise Yourself with Project Lifecycles
Understanding the design and build process is essential. Brush up on the stages of project lifecycles and be ready to discuss how your previous experiences align with these phases, especially in terms of coordination and support.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities under pressure. Think of scenarios where you had to juggle multiple priorities or handle unexpected challenges, and prepare to explain how you navigated those situations successfully.
