Operations Coordinator

Your career is more than just a job, it’s part of your life. Whether you’re a clinician or non-clinical professional, at USACS you’ll feel a sense of connection working with clinicians and office staff who share your interests and values. We want you to love coming to work each day because you believe in what you do and the people with whom you work. We care about your success.

USACS also understands that location is important. We offer career opportunities for clinicians and non-clinical support staff from New York to Hawaii and numerous points in between. Our supportive culture, outstanding benefits and competitive compensation package is best in class.

The Operations Coordinator provides operational and administrative support to a segment of a region. This position requires onsite work at Ascension, St. John Medical Center, Main Campus and candidates within commuting distance to Tulsa, OK will be considered.

• Provide administrative support through tasks including but not limited to maintaining files, creating and distributing reports, scheduling meetings, preparing agendas, taking minutes as needed, tracking projects and assignments, answering phones, sending and distributing emails, setting up conference calls, provide excellent customer service with all vendors, staff and physicians, etc.
• Coordinate administrative processes and program operations, following procedural guidelines.
• Make business travel arrangements and reservations for US Acute Care Solutions staff; including physicians who work shifts at various sites.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain the highest standards of confidentiality and professionalism.
• Manage expense reports for Regional Vice President and Regional Operations Director.
• Manage corporate apartments with scheduling, lease arrangements, cleaning schedule, ordering supplies, maintaining good relationships with all apartment managers if applicable.
• Monthly dashboard reports for various hospital sites.
• Provide reports for Quality Measures as needed.
• Provide Sleep Study patient information when needed, if applicable.
• Involvement in National Emergency Nurses Week, National PA/APP Week.
• Manage membership to professional organizations including gathering hospital information needed for each site.
• Assist sites with OPPE evaluation reports.
• Maintain and track 90-day onboarding.
• Assist Regional Operations Directors with Orientation of new physician hires, included but not limited to getting signatures on acknowledgement of Orientation, provide hospital with physician information for orientation.
• Work with Supervisor on Bonus/Performance Structure for Contract Managers and various sites. Keep track of all goals to ensure each have met expectations.
• Update Intranet hospital contacts.
• Become the key staff member for TER (Texas Electronic Registry) Work with registration information that is required for physician notification and signature on death certificates.
• Additional duties as assigned.

• Advanced Microsoft Power Point, Excel and Word skills with excellent written and oral communication skills.
• Must have demonstrated experience maintaining confidential information.
• Ability to prioritise and work in a fast-paced, high demand environment and learn and apply new skills quickly and under pressure.
• Must be flexible, responsible, accountable and reliable.
• Must be self-motivated and able to work independently and as a member of a team.
• Must display the highest standards of discretion, ethics, continuous improvement and professionalism.

• 3-5 years of experience working in an office environment at an administrative capacity. Healthcare industry experience highly preferred.
• High school diploma or equivalent required, some college highly preferred.

While performing the duties of this job, the employee is regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds. Required to have close visual acuity to perform the job.

Hourly Rate: $21.59 - $39.94. Hourly rate may be determined on several factors including but not limited to knowledge, skills, experience, education, geographical location and requirements stated in job description.

US Acute Care Solutions current and potential employees enjoy best in class benefit programs with a wide array of options.

Click the red apply button to submit an application and resume. If you are a USACS employee, please apply via the Jobs Hub in the Workday system.