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- Tasks: Provide secretarial and administrative support in Obstetrics and Gynaecology.
- Company: Join the award-winning Aneurin Bevan University Health Board, dedicated to exceptional care.
- Benefits: Enjoy flexible working, career development, and access to a Wellbeing Centre.
- Why this job: Be part of a caring team making a real impact in healthcare.
- Qualifications: Previous secretarial experience is essential; medical secretarial experience is a plus.
- Other info: Welsh speakers are encouraged to apply; full training provided.
The predicted salary is between 24638 - 27400 £ per year.
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, and any application submitted through the medium of Welsh will not be treated less favourably than applications made in English. Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments needed.
If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email. We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via your email account used to apply, so please check it regularly.
Aneurin Bevan University Health Board supports flexible working. There is a temporary top-up for Bands 2 and 3 to reflect the incorporation of the top-up to the living wage of £12.60 per hour (£24,638 per annum). This top-up will be in place until the annual pay uplift for 2025/26 is confirmed. Please note that this vacancy may be withdrawn at any time should it be filled via internal redeployment.
Job Overview
- 1 x 37.5 hours based at Nevill Hall Hospital
- 1 x 30 hours based at Royal Gwent Hospital
An exciting opportunity has arisen in the Obstetrics and Gynaecology department for both full-time and part-time Back-up Medical Secretaries to join the Nevill Hall and Royal Gwent Hospital teams. We are looking for suitable candidates with a professional manner, keen, team players, and able to work independently to ensure that the Trust standards are adhered to. You will be required to provide comprehensive medical, secretarial, and administrative support to Consultants and nursing teams, primarily typing clinics but also covering duties of the medical secretaries as required.
Main duties of the job
We are seeking two experienced, highly motivated back-up medical secretaries to join the Obstetrics and Gynaecology Department at Nevill Hall and Royal Gwent Hospitals. You will need to demonstrate excellent organizational skills, be flexible and adaptable, and work on your initiative. Use tact and diplomacy where appropriate and possess excellent communication skills. Audio typing skills are essential. Knowledge of hospital systems would be beneficial, although full training will be provided. The ability to speak Welsh is desirable; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. It provides an exceptional workplace where you can feel trusted and valued. We offer opportunities for career development, flexible working, extensive training, and a range of benefits including occupational health support and a Wellbeing Centre of Excellence. Our Clinical Futures strategy aims to enhance care closer to home and provide high-quality hospital care when needed, including the Grange University Hospital, which opened in November 2020.
Work experience
Essential criteria
- Previous secretarial experience
Desirable criteria
- Previous medical secretarial experience
Education and training
- Good general education
- Knowledge of secretarial procedures and systems
- Answering queries, progress chasing, task-related problem solving
- Vocational Level 3 or equivalent
- Audio typing
Desirable
- Shorthand
- AMSPAR qualified
Back up Medical Secretary (Antenatal and Gynaecology) employer: Aneurin Bevan University Health Board
Contact Detail:
Aneurin Bevan University Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Back up Medical Secretary (Antenatal and Gynaecology)
✨Tip Number 1
Familiarise yourself with the specific duties of a Medical Secretary in the Obstetrics and Gynaecology department. Understanding the nuances of this role will help you articulate your relevant experience during the interview.
✨Tip Number 2
Brush up on your audio typing skills, as they are essential for this position. Consider practising with medical terminology to ensure you're comfortable with the language used in the field.
✨Tip Number 3
If you have any experience with hospital systems, be prepared to discuss it. Even if you haven't worked in a hospital setting before, showing your willingness to learn can set you apart from other candidates.
✨Tip Number 4
Demonstrate your flexibility and adaptability during the interview. Share examples from your past work where you've successfully managed changing priorities or worked independently to meet deadlines.
We think you need these skills to ace Back up Medical Secretary (Antenatal and Gynaecology)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Back-up Medical Secretary position. Tailor your application to highlight relevant experience and skills that match what they are looking for.
Highlight Relevant Experience: Make sure to emphasise any previous secretarial or medical secretarial experience in your CV and cover letter. Use specific examples to demonstrate your organisational skills, audio typing abilities, and familiarity with hospital systems.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your motivation for applying and how you can contribute to the Obstetrics and Gynaecology department. Mention your ability to work independently and as part of a team, as well as your communication skills.
Check Your Application: Before submitting, double-check your application for any spelling or grammatical errors. Ensure that all required documents are included and that your contact information is correct, as they will communicate with you via email.
How to prepare for a job interview at Aneurin Bevan University Health Board
✨Showcase Your Medical Secretarial Experience
Make sure to highlight your previous experience as a medical secretary during the interview. Be prepared to discuss specific tasks you handled, such as audio typing and managing administrative support for medical teams.
✨Demonstrate Excellent Communication Skills
Since the role requires excellent communication, practice articulating your thoughts clearly. Use examples from your past experiences where effective communication made a difference in your work.
✨Emphasise Flexibility and Adaptability
The job description mentions the need for flexibility and adaptability. Prepare to share instances where you successfully adapted to changing circumstances or took the initiative to solve problems.
✨Familiarise Yourself with Hospital Systems
While full training will be provided, having a basic understanding of hospital systems can set you apart. Research common systems used in medical settings and be ready to discuss how you would approach learning new software.
