Bid Coordinator (Blackburn)

Would you like to be part of Vital Energi’s Strategy of Growth?

The Opportunity

As a result of Vital Energi's continued growth, we are looking for a Bid Coordinator to join our Solutions team based at our Head Office in Blackburn, to work in this exciting and growing sector of the industry. You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.

Provide assistance in the delivery of pre-tender and tender submissions and any other sales documentation (such as PowerPoint presentations etc). Manage information flow through the tender stage, for example uploading and circulating tender information from client portals and uploading information as part of a tender process. Manage the company CRM systems (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, assist with the generation of monthly sales and board report information (using Power BI), provide training for new users.

Who are Vital Energi?

Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We support Hospitals, Universities, New Build Developments, Towns & Cities, as well as Industrial and Commercial clients to reduce their carbon emissions and improve the efficiency of their buildings. Vital Energi’s Vision is ‘to protect our planet for future generations’. We are doing this by enabling the UK’s Net Zero targets.

The Role

• Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties.
• Keep track of critical dates including tender submission deadlines, pre-bid meetings, award dates and clarification meetings - coordinate the Solutions team to remain focused on deadlines and deliverables required and highlight any resourcing issues.
• Working with the Account Development Manager(s) to agree key bid milestones and submission dates for work packages relevant to the response and to input and track these dates via workflow tracking software.
• Coordinate and contribute to the writing, editing, formatting and proofing of responses.
• Integrate information received from Account Development Manager/Account Development Director to create formal proposals.
• Coordinate the timely submission of all tender responses, taking responsibility for submitting the bid, whether by portal/electronic upload or hard copy.
• Manage relationships with external providers and outsource requirements for graphics, video production, hard copy submission documents as required and coordinate with Marketing Department to create bid materials.
• Design and create easy to use bid collateral templates for others.
• Provide InDesign training for relevant personnel.
• Provide support in the development of graphics and diagrams for the inclusion into tenders/post tender presentations/PQQs.
• Liaise with external clients to provide/source relevant information during pre-tender/post tender discussions.
• Coordinate the process of submitting/circulating clarification questions/RFIs and any responses.
• Manage the company CRM system (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, generate monthly sales and board report information.
• Ownership of solutions department procedures, ensuring all are up to date, correct and in line with SHEQ directives.
• Capture best practice and lessons learned from across the company for use in future bids.
• Daily monitoring and tracking of customer e-portals for the collation storage and distribution of client data through the tender process.

The Person

• A good standard of academic attainment (preferably A – B grades) at both GCSE (Specifically including GCSE English Language) and A level & a relevant degree would be desirable.
• APMP Foundation Level.
• Excellent oral and written communication skills, with ability to produce high quality technical and qualitative bid responses.
• Able to work effectively as part of a collaborative multidisciplinary team.
• Excellent working knowledge of Microsoft software packages including Excel, Word, Outlook and PowerPoint.
• Full UK driving licence.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements. Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.