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For Companies At a Glance
- Tasks: Coordinate bid submissions and manage information flow for the Solutions Team.
- Company: Join Vital Energi, a leader in renewable energy infrastructure, committed to reducing carbon emissions.
- Benefits: Enjoy a collaborative work environment with opportunities for training and professional growth.
- Why this job: Be part of a mission-driven company focused on sustainability and making a positive impact.
- Qualifications: A good academic record, strong communication skills, and proficiency in Microsoft Office are essential.
- Other info: InDesign training provided; ideal for those passionate about environmental solutions.
The predicted salary is between 30000 - 42000 £ per year.
Would you like to be part of Vital Energi’s Strategy of Growth?
The Opportunity
As a result of Vital Energi's continued growth, we are looking for a Bid Coordinator to join our Solutions team based at our Head Office in Blackburn, to work in this exciting and growing sector of the industry. You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.
Provide assistance in the delivery of pre-tender and tender submissions and any other sales documentation (such as PowerPoint presentations etc). Manage information flow through the tender stage, for example uploading and circulating tender information from client portals and uploading information as part of a tender process. Manage the company CRM systems (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, assist with the generation of monthly sales and board report information (using Power BI), provide training for new users.
Who are Vital Energi?
Vital Energi is a leading provider of renewable energy infrastructure and systems to the public and private sectors. We support Hospitals, Universities, New Build Developments, Towns & Cities, as well as Industrial and Commercial clients to reduce their carbon emissions and improve the efficiency of their buildings. Vital Energi’s Vision is ‘to protect our planet for future generations’. We are doing this by enabling the UK’s Net Zero targets.
The Role
- Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties.
- Keep track of critical dates including tender submission deadlines, pre-bid meetings, award dates and clarification meetings - coordinate the Solutions team to remain focused on deadlines and deliverables required and highlight any resourcing issues.
- Working with the Account Development Manager(s) to agree key bid milestones and submission dates for work packages relevant to the response and to input and track these dates via workflow tracking software.
- Coordinate and contribute to the writing, editing, formatting and proofing of responses.
- Integrate information received from Account Development Manager/Account Development Director to create formal proposals.
- Coordinate the timely submission of all tender responses, taking responsibility for submitting the bid, whether by portal/electronic upload or hard copy.
- Manage relationships with external providers and outsource requirements for graphics, video production, hard copy submission documents as required and coordinate with Marketing Department to create bid materials.
- Design and create easy to use bid collateral templates for others.
- InDesign training for relevant personnel.
- Provide support in the development of graphics and diagrams for the inclusion into tenders/post tender presentations/PQQs.
- Liaise with external clients to provide/source relevant information during pre-tender/post tender discussions.
- Coordinate the process of submitting/circulating clarification questions/RFIs and any responses.
- Manage the company CRM system (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, generate monthly sales and board report information.
- Ownership of solutions department procedures, ensuring all are up to date, correct and in line with SHEQ directives.
- Capture best practice and lessons learned from across the company for use in future bids.
- Daily monitoring and tracking of customer e-portals for the collation storage and distribution of client data through the tender process.
The Person
Skills/Experience
- A good standard of academic attainment (preferably A – B grades) at both GCSE (Specifically including GCSE English Language) and A level & a relevant degree would be desirable.
- APMP Foundation Level.
- Excellent oral and written communication skills, with ability to produce high quality technical and qualitative bid responses.
- Able to work effectively as part of a collaborative multidisciplinary team.
- Excellent working knowledge of Microsoft software packages including, Excel, Word, Outlook and PowerPoint.
- Full UK driving licence.
Bid Coordinator (Blackburn) employer: Vital Energi Utilities Limited
Contact Detail:
Vital Energi Utilities Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator (Blackburn)
✨Tip Number 1
Familiarise yourself with the bid process and terminology used in the industry. Understanding terms like PQQs, tenders, and RFIs will help you communicate effectively during interviews and demonstrate your knowledge of the role.
✨Tip Number 2
Network with professionals in the renewable energy sector. Attend industry events or join relevant online forums to connect with people who can provide insights about the company and the role, which could give you an edge in your application.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple deadlines or coordinated projects in the past. This will highlight your ability to handle the responsibilities of a Bid Coordinator effectively.
✨Tip Number 4
Research Vital Energi’s recent projects and initiatives. Being knowledgeable about their work and vision will allow you to tailor your discussions during the interview, showing your genuine interest in contributing to their growth.
We think you need these skills to ace Bid Coordinator (Blackburn)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Bid Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in bid coordination or similar roles. Use bullet points for clarity and focus on achievements that demonstrate your ability to manage deadlines and produce high-quality submissions.
Write a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company’s mission. Highlight specific experiences that showcase your communication skills and ability to work collaboratively within a team, as these are crucial for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Bid Coordinator.
How to prepare for a job interview at Vital Energi Utilities Limited
✨Understand the Bid Process
Familiarise yourself with the entire bid process, from pre-tender to submission. Be prepared to discuss how you would manage timelines and coordinate with various teams to ensure all submissions are timely and of high quality.
✨Showcase Your Communication Skills
As a Bid Coordinator, excellent communication is key. Prepare examples of how you've effectively communicated with team members and external clients in previous roles, especially in relation to managing information flow and clarifying requirements.
✨Demonstrate Technical Proficiency
Highlight your experience with relevant software, particularly Microsoft Office and CRM systems like Zoho. Be ready to discuss how you've used these tools to enhance bid submissions or manage data effectively.
✨Prepare for Team Collaboration Questions
Expect questions about working in multidisciplinary teams. Think of specific instances where you collaborated successfully on projects, particularly in a bid or tender context, and be ready to share those stories.
