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- Tasks: Join our team as a Team Assistant, handling travel, office management, and supporting leadership.
- Company: Asset Green is a dynamic investment group with over 100 years of success across multiple sectors.
- Benefits: Enjoy a vibrant work environment in Mayfair with opportunities for growth and development.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Experience in team support and travel management is essential; additional languages are a plus.
- Other info: This role offers a chance to engage with diverse stakeholders, including government officials.
The predicted salary is between 30000 - 42000 £ per year.
Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years. AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.
We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.
Responsibilities:
- Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management
- Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
- Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting
- Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials)
- Answering, screening and gatekeeping incoming phone calls
- Receiving and sorting mail
- Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
- Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control
- Updating spreadsheets with personal and company’s data on a regular basis
- Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
- Managing payment cards and statements, settling invoices, including services and utilities
- Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.
Requirements:
- Experience in a Team Support function is essential, with exposure to full travel and accommodation management
- Additional languages considered advantageous
- Hard-working and positive attitude to work
- Able to build relationships and multi-task
- Willing to take on numerous ad-hoc responsibilities
- Well presented and professional with a good phone manner
Team Assistant (London Area) employer: Asset Green
Contact Detail:
Asset Green Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (London Area)
✨Tip Number 1
Familiarise yourself with the company’s portfolio and sectors they operate in, such as renewable energy and agri-food. This knowledge will help you demonstrate your understanding of their business during any discussions.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This is crucial for a role that involves juggling various responsibilities.
✨Tip Number 3
Practice your phone etiquette and communication skills, as you'll be the first point of contact for the company. Being well-spoken and professional can make a significant impression on potential employers.
✨Tip Number 4
If you have experience with travel administration, prepare to discuss specific tools or software you’ve used for booking and managing travel. This will show your readiness to handle the travel-related aspects of the role.
We think you need these skills to ace Team Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in team support and travel management. Use specific examples that demonstrate your ability to handle multiple tasks and manage office responsibilities effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your experience with administrative tasks, your positive attitude, and how you can contribute to the team’s success.
Highlight Relevant Skills: In your application, emphasise skills such as organisation, communication, and relationship-building. Mention any additional languages you speak, as this could give you an edge in the application process.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Asset Green
✨Showcase Your Organisational Skills
As a Team Assistant, you'll be juggling multiple tasks. Be prepared to discuss your experience in managing schedules, booking travel, and handling office management duties. Use specific examples to demonstrate how you've successfully organised events or managed competing priorities in the past.
✨Demonstrate Your Communication Skills
Since this role involves being the first point of contact for the company, it's crucial to exhibit strong communication skills. Practice answering common interview questions clearly and confidently, and be ready to showcase your phone manner and ability to build relationships with guests and colleagues.
✨Research the Company and Its Values
Understanding Asset Green's history and its focus on sectors like renewable energy and agri-food will help you align your answers with their values. Prepare thoughtful questions about the company’s projects and culture to show your genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities. Think of situations where you had to manage unexpected changes or challenges in your previous roles. Be ready to explain how you handled these situations effectively, showcasing your adaptability and resourcefulness.
