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- Tasks: Assist with property management, maintenance requests, and tenant communication in a part-time role.
- Company: Join Office Angels, a diverse and inclusive employment agency dedicated to improving workplace opportunities.
- Benefits: Enjoy flexible hours, a supportive team environment, and the chance to develop your skills.
- Why this job: Be part of a small team making a real impact in property management while gaining valuable experience.
- Qualifications: No specific qualifications required; just bring your reliability and organisational skills!
- Other info: Work 5 hours a day, Monday to Thursday, with parking available.
We are recruiting for a Facilities Administrator to work as part of a small team based in LE2 to work part time with parking.
Property Management Responsibilities
We are seeking a reliable and organised individual to assist with property management duties on a part-time basis. The working hours for this role are 5 hours per day, Monday to Thursday (9:30 AM - 3:00 PM).
- Maintenance & Repairs
- Respond promptly to maintenance and repair requests from tenants or residents.
- Coordinate and oversee routine maintenance tasks such as cleaning, gardening, and communal lighting.
- Schedule and liaise with approved contractors for specialist works (e.g., plumbing, electrical, pest control).
- Serve as the primary point of contact for all tenant and resident queries, issues, and complaints.
- Issue formal correspondence including notices, updates, and service-related communication.
- Organise and support resident meetings where required, maintaining a professional and approachable presence.
- Arrange access to properties for contractors, utility providers, and deliveries as necessary.
- Manage the secure issuance and replacement of property keys and access fobs.
- Ensure all managed estates are adequately and appropriately insured at all times.
- Handle insurance claims involving property damage, loss, or liability.
- Monitor compliance with lease or tenancy terms, including rent reviews and general obligations.
- Maintain up-to-date estate records, tenant files, and property documentation.
- Log and track maintenance issues, incidents, and resolutions using internal systems.
- Liaise with landlords, letting agents, and freeholders to ensure smooth property operations.
- Authorise quotes and process payments (with director approval), managing document flow efficiently.
- Use Microsoft Excel confidently for tracking budgets, generating reports, and maintaining records.
- Carry out ad hoc administrative tasks while maintaining well-organised and compliant filing systems.
Facilities Administrator - Part time employer: Office Angels
Contact Detail:
Office Angels Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator - Part time
✨Tip Number 1
Familiarise yourself with property management terminology and practices. Understanding the basics of maintenance requests, tenant communication, and legal compliance will help you stand out during discussions.
✨Tip Number 2
Network with professionals in the property management field. Attend local events or join online forums to connect with others who can provide insights or even refer you to opportunities within the industry.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule for managing maintenance tasks and tenant communications. This will show potential employers that you can handle the responsibilities of the role effectively.
✨Tip Number 4
Research the specific properties managed by the company. Being knowledgeable about their portfolio can give you an edge in interviews, as it shows your genuine interest in the role and the organisation.
We think you need these skills to ace Facilities Administrator - Part time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management, maintenance coordination, and tenant communication. Use specific examples that demonstrate your organisational skills and reliability.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Facilities Administrator role. Mention your ability to manage maintenance requests, communicate effectively with tenants, and handle administrative tasks efficiently.
Showcase Relevant Skills: Emphasise your proficiency in Microsoft Excel and any other software you are familiar with that relates to property management. Highlight your attention to detail and ability to maintain accurate records.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Office Angels
✨Show Your Organisational Skills
As a Facilities Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Familiarise Yourself with Property Management
Brush up on property management basics, especially maintenance and tenant communication. Being knowledgeable about these areas will help you answer questions confidently and show that you're serious about the role.
✨Prepare for Scenario Questions
Expect questions about how you'd handle specific situations, like a maintenance emergency or a tenant complaint. Think through potential scenarios and how you would respond, showcasing your problem-solving skills.
✨Demonstrate Your Communication Skills
Since you'll be the primary point of contact for tenants and residents, it's crucial to show strong communication skills. Practice articulating your thoughts clearly and professionally, as this will reflect your ability to manage tenant relations effectively.
