Head of Administration

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We are seeking an experienced, strategic, and highly organized Head of Administration to lead the Executive Office , which functions as the central hub supporting all departments across the group.

This role is critical in ensuring operational efficiency, executive-level coordination, high-quality internal communication, and project execution at the group level.

The ideal candidate will bring consulting-level problem-solving skills , operational excellence, and the ability to manage complex administrative processes with discretion and structure. They will act as a trusted partner to the executive team, ensuring alignment, driving cross-functional initiatives, and enabling the leadership team to focus on strategic priorities.

Key Responsibilities:

• Lead and manage the Executive Office team that supports the Group CEO and executive leadership.
• Oversee scheduling, correspondence, information flow, and executive readiness across the C-suite.
• Maintain confidentiality and act as the first point of contact for sensitive issues, decisions, and communications.

Cross-Departmental Support & Coordination

• Serve as the central coordination point across departments (Finance, HR, Legal, Operations, Strategy, etc.).
• Ensure seamless administrative and communication processes between departments and executive leadership.
• Proactively identify and resolve administrative bottlenecks affecting cross-functional execution.

Operational Excellence & Process Management

• Develop and optimize internal systems, processes, and workflows to support high-functioning executive operations.
• Manage strategic calendars, group-wide reporting cadences, meeting rhythms (e.g. quarterly reviews, board prep, exec offsites).
• Lead administrative support for group-wide initiatives, tracking follow-ups and deliverables.

Project & Initiative Support

• Drive or support special projects initiated by the CEO or executive team.
• Prepare briefing documents, dashboards, presentations, and data summaries as needed.
• Track and report on the progress of major projects requiring executive oversight.

Governance & Compliance

• Support corporate governance requirements such as board materials, regulatory documentation, and internal audit follow-up.
• Ensure accurate and timely document and records management in line with company policy.

Team & Culture Stewardship

• Act as a cultural ambassador by ensuring effective executive communication and alignment.
• Model a professional, solution-oriented, and service-minded approach to internal collaboration.
• Support onboarding and mentoring of new executive assistants or administrative staff.

Requirements:

• Strong preference for candidates from a top-tier management consulting firm (e.g. McKinsey, BCG, Bain) or those with significant internal consulting or corporate strategy experience.
• 8+ years of professional experience in executive operations, administration, or business support at a senior level.
• Exceptional organizational and time-management skills with the ability to juggle multiple priorities.
• Strong leadership and people-management experience.
• Executive presence, with excellent verbal and written communication.
• High attention to detail, confidentiality, and judgment.
• Proven experience designing and managing cross-functional systems and processes.
• Proficiency in Microsoft Office Suite (especially PowerPoint, Excel, and Outlook).

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