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- Tasks: Assist with purchasing tasks, data entry, and supplier communications.
- Company: Join a dynamic company providing innovative solutions in the energy sector.
- Benefits: Flexible working hours and opportunities for personal development.
- Why this job: Gain hands-on experience in a supportive environment while contributing to impactful projects.
- Qualifications: No prior experience needed; just bring your enthusiasm and attention to detail.
- Other info: Potential travel to sites with additional pay; training provided for skill development.
The predicted salary is between 28800 - 43200 £ per year.
Our client is a service focused, performance driven business, offering construction, maintenance and enhancement solutions to a diverse range of energy industry customers. They are currently recruiting a Purchasing Assistant for their office in Aberdeen to assist the business into future works and technologies.
Hours: 39 Hours per week. However, working flexibility is required. Pay subject to Qualification and experience.
Job Purpose & Objective: The role of Purchasing Assistant is responsible for ensuring the work is performed to a high standard in accordance with relevant procedures and non-conformities are reported to Supervisory staff. The Purchasing Assistant must support the overall delivery of business objectives through the aligning of deliverables to that of the individual Business Unit strategy.
Main Areas of Responsibility:
- To assist in all administrative functions to support the Purchasing function within company supply chain process.
- To deliver ERP system administration, data entry and expediting of company purchase orders.
- Raising and placing purchase orders; obtaining price and delivery for items where necessary, gathering approvals, raise and issue purchase orders to suppliers in a timely manner.
- Issue enquiries, expedite and collate multi-vendor quotations.
- Responsible for raising purchase orders for various manual requisitions and special purchases.
- Managing the return to supplier process.
- Facilitate open orders in a timely manner.
- Identify and communicate supplier delivery performance issues to relevant department managers.
- General administrative support including document preparation and archiving of all purchase orders.
- Working closely with the Finance department to match deliveries with invoices and reconcile any queries.
- Providing accurate and timely reporting of order status and cost savings.
- Attend team meetings and company training sessions as requested.
- Ensure work productivity is carried out in a cost-conscious manner.
- Any other duty which, from time to time may reasonably be required to meet the needs of the business and is within the remit of this post.
- You may be required to travel to the Company’s site near Inverness on occasion for which additional remuneration may be payable and you will be advised of this prior to any such assignment.
Experience, Qualification and Attributes:
- Entry level role – willingness to learn.
- Computer literate.
- Ability to prioritise with good attention to detail.
- Excellent communication skills.
Personal Development:
- Undertake any agreed training to develop personal knowledge and skills required to perform effectively in the team/department/business unit in order to demonstrate and maintain required competency in role.
- Participate in annual and regular performance appraisal with relevant supervisor and/or manager, identifying and agreeing objectives and targets in relation to personal development.
If you would like to discuss in more detail please contact Lyndsey at Global Highland.
Purchasing Assistant employer: Global Highland
Contact Detail:
Global Highland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Assistant
✨Tip Number 1
Familiarise yourself with the specific ERP systems commonly used in purchasing roles. Understanding how to navigate these systems can give you a significant edge during interviews, as it shows your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in a business context. Being able to articulate your thoughts clearly and effectively will be crucial when liaising with suppliers and internal teams.
✨Tip Number 3
Gain a basic understanding of supply chain processes and procurement strategies. This knowledge will not only help you in the role but also demonstrate your commitment to the field during discussions with potential employers.
✨Tip Number 4
Network with professionals in the purchasing and supply chain industry. Attend relevant events or join online forums to connect with others who can provide insights and possibly refer you to job openings.
We think you need these skills to ace Purchasing Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchasing Assistant role. Emphasise your administrative abilities, attention to detail, and any experience with ERP systems or supply chain processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight Communication Skills: Since excellent communication skills are essential for this role, provide examples in your application of how you've effectively communicated in previous positions, whether through teamwork, reporting, or liaising with suppliers.
Show Willingness to Learn: As this is an entry-level position, express your eagerness to learn and develop within the role. Mention any relevant training or courses you have undertaken that demonstrate your commitment to personal development.
How to prepare for a job interview at Global Highland
✨Show Your Willingness to Learn
As this is an entry-level role, it's crucial to demonstrate your eagerness to learn and grow. Be prepared to discuss how you have approached learning new skills in the past and how you plan to continue developing in this position.
✨Highlight Your Attention to Detail
The Purchasing Assistant role requires a keen eye for detail. During the interview, provide examples of how you've successfully managed tasks that required precision, such as data entry or managing orders, to showcase your ability to maintain high standards.
✨Communicate Effectively
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you would handle communication with suppliers and team members.
✨Familiarise Yourself with ERP Systems
Since the role involves ERP system administration, it would be beneficial to familiarise yourself with common ERP systems. If you have any experience with them, be sure to mention it, and if not, express your willingness to learn quickly.
