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- Tasks: Lead the document control team and manage document-related queries.
- Company: Join Caudwell, a leader in high-end residential construction.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Why this job: Be part of a dynamic team and enhance your organizational skills.
- Qualifications: 2 years as a Document Controller and strong admin experience required.
- Other info: Full-time office role located in Mayfair, London.
The predicted salary is between 36000 - 60000 £ per year.
Role Profile: Document Controller
Responsible to: Chief Construction Officer
Location: Mayfair, London (Full-time Office based)
Role Summary:
To play a key role in supporting the delivery team this is a diverse role supporting the delivery team in a variety of administration duties with a focus on Document Control.
The successful candidate will be leading the document control team at Caudwell, ensuring day-to-day activities are running smoothly. They will assist in ensuring a consistent and reliable method of filing and managing documents is in place across the Company, ensuring company processes stay relevant making recommendations for change where necessary.
Key Responsibilities:
Working with the project administration team to effectively review, manage and update ACONEX (document collaboration system) and the document management procedures acting as the first point of contact for all document related queries
Maintain distribution lists for documents, ensuring the right documents get to the right people both internally and external consultants, managing the document cycle and comments
Managing access rights for the team
Completing regular audits to ensure effective operation of documents and quality control
Prepare and carry out inductions to employees/contractors that are new to ACONEX
Engage in appropriate meetings and reporting on workflows and project deliverables
Managing correspondence, answering emails
Arranging meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Creating agendas and taking minutes
Various ad hoc admin tasks for the Chief Construction Officer and the delivery team
Archiving, photocopying, scanning, converting drawings to various file formats, binding, and assisting the Project Team as required
Experience:
2-years’ experience as a Document Controller preferably in high end residential projects
5 years construction based administration experience
Strong customer focus and a reputation for delivering exceptional quality
Excellent Organisational skills
Good Interpersonal Skills, self motivated, and able to work on own initiative
·Must have minimum GCSE Level C Maths and English
Ability to work within a team and be flexible
Package:
Competitive salary and package
Document Controller employer: Caudwell
Contact Detail:
Caudwell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with ACONEX, the document collaboration system mentioned in the job description. Understanding its features and functionalities will give you an edge during the interview process.
✨Tip Number 2
Highlight your experience in managing document control processes in previous roles. Be ready to discuss specific examples of how you've improved filing systems or managed document cycles effectively.
✨Tip Number 3
Prepare to demonstrate your organizational skills by discussing how you prioritize tasks and manage multiple responsibilities. This role requires excellent multitasking abilities, so showcasing this will be beneficial.
✨Tip Number 4
Since the role involves working closely with a team, think of examples that illustrate your interpersonal skills and ability to collaborate. Being a team player is crucial, so make sure to convey this in your discussions.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Document Controller position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to emphasize your relevant experience in document control and construction administration. Use specific examples from your past roles that demonstrate your organizational skills and customer focus.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are the perfect fit for the role. Mention your experience with ACONEX and your ability to manage document cycles effectively, as well as your strong interpersonal skills.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Caudwell
✨Know Your Document Control Systems
Make sure you are familiar with ACONEX and other document management systems. Be prepared to discuss your experience with these tools and how you've used them to streamline processes in previous roles.
✨Showcase Your Organizational Skills
Highlight specific examples of how you've managed documents and maintained organization in past positions. Discuss any methods or systems you've implemented to improve efficiency and accuracy.
✨Demonstrate Strong Communication Abilities
As a Document Controller, you'll be the first point of contact for document-related queries. Prepare to share examples of how you've effectively communicated with team members and external consultants to resolve issues.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-world situations. Think about challenges you've faced in document control and how you overcame them, as well as how you would handle hypothetical scenarios.
