Project Manager | Sports

Overview: Coordinates in managing HKS projects, negotiating and securing future projects. Collaboratively works with HKS Project Management, Information Management, Schedule Management, Design Teams, the Sector Manager, and the wider HKS Global practice. Contributes to successfully build positive relationships with clients, customers, key stakeholders, and internal HKS global teams, to help deliver budget targets. Responsible for high-impact decisions and provides recommendations to the Venues Manager. Endorses the firm’s values by personally influencing client service, innovation and communication.

Responsibilities:

• Supports the Sector Manager and Venues Partner in developing, managing and overseeing the Venues Sector initiatives and targets.
• Operates at all levels with a client; to support client engagements and be the client’s main point of contact for contractual close out.
• Creates, nurtures and maintains relationships with clients at all levels in order to build pipeline of work.
• Proactively ensures timely project delivery within budget and to a quality recognised by clients.
• Leads and influences delivery teams in collaboration with Project, Design, Information, and BIM Managers, coordinating with Project and Design Managers responsible for day-to-day project delivery.
• Supports the Sector Manager to develop and engage with strategic contacts, as well as those at the business development level to grow the HKS Venues Sector business.
• Guides and manages staff in procuring opportunities and providing first-rate contacts for development.
• Supports the Sector Manager to advise and oversee production of bids, tenders and offers in co-ordination with the HKS internal BID team.
• Supports recruitment activities aligned with strategic business objectives.
• Provides leadership and support to the Sector Manager and HKS leadership in developing HKS Venues Sector service offerings, ensuring integration into the existing HKS business.
• Creates and maintains project schedules within the Sector and monitors the project for changes in scope, time, and fee impacts.
• Advises Sector, Practice and Project managers related to schedule changes.
• Creates, deploys, and monitors document control processes and procedures on all projects in Sector.
• Establishes protocols, manages, and facilitates project communications such as meeting agendas and notes, memorandums, and written correspondence with clients.
• Manages project billings and invoices processes, in coordination with Sector and PMs.
• Models and holds others accountable to the firm’s cultural values, including a commitment to quality, innovation, learning, and growth.
• Oversees and actively invests in the professional development of staff through mentoring, performance management, and career planning.
• Supports efforts in attracting, training, retaining, growing, and recognising diverse talent.
• Manages conflict effectively and encourages a healthy team environment.
• Fosters and maintains a collaborative professional working relationship with the respective practices in the sector, including promoting communication and creating approachability.
• Actively promotes and incorporates the firm’s principles of Design and Technical Excellence through the integration of responsible and sustainable design practices with the art of design.
• Collaborates in driving ongoing financial performance of the sector by reviewing and developing and monitoring quarterly fee projections, and reviewing consultant fees and agreements as needed.
• Determines terms and prepares fee proposals and contracts, coordinating with PIC, legal and other project team leaders, including add service requests.
• Develops, maintains and regularly communicates with project team on project job costs, budget and associated schedule to project resources (including managing and reviewing team’s timesheets for accuracy).
• Monitors sector financial performance through regular interface with Accounting, Global Practice Directors and (if applicable) Practice Managers.
• Regularly communicates with Global Practice Directors and (if applicable) Practice Managers on project job performance and team.
• Understands contracts and reminds practices and teams on the need to pursue additional services when required.
• Supports Global Sector Director and Global Practice Directors’ efforts to secure new business, clients, and organisations within the marketplace.
• Assists Global Practice Directors, project leaders and project teams in reviewing fee proposals and contracts, including use of historical data to guide fee or team decisions, coordinating with PIC, legal and other project team leaders, including add service requests as necessary.
• Stays aware of marketing activity affecting the sector and assists in the development of fee proposals and team structure as needed.
• Collaborates and strategises with Business Development and other leadership on project pursuits, marketing efforts and industry events to maintain existing client relationships and establish new business.
• Negotiates scope and fees on contracts; monitors for changes in scope to initiate additional service letters.
• Identifies, maintains and cultivates essential relationships.

Qualifications:

• Professional degree in Architecture, Interior Design, Business, Finance or related field.
• Typically, 15+ years of experience in the AEC industry, including experience in a leadership role with demonstrated success in project work, project financial management, and talent/resource development.
• Expertise in the functionality of Vision preferred.
• Experience in MS Office Suite, including Microsoft Project, Expertise MS Excel, and Microsoft Teams preferred.
• Experience in the construction industry with a Design Engineering consultancy or contractor.
• Experience in the Multidisciplinary Design industry in Project / Design Management and Design delivery.
• Experience in design specialising in a given discipline.
• Ability to be commercially astute and able to foresee and manage risk and change proactively.
• Strong understanding and extensive experience working in design engineering at all stages including site delivery, with a good understanding of all core disciplines.
• Successful track record in directing and leading teams.
• Excellent procedural development skills and the ability to influence and manage expectations.
• Excellent design management and operational skills.
• Basic engineering experience in a technical or project management role.
• Excellent presentation and communication skills.
• Excellent interpersonal skills with a focus on collaboration and developing/nurturing talent.
• Strong leadership, organization, communication, and relationship management skills in a design delivery environment.
• Ability to problem solve and apply innovative solutions.
• Ability to collaborate and encourage collaboration in a team environment.
• Ability to effectively meet deadlines at expected quality.
• Ability to have a growth mindset and to be personable to develop internal and external relations.
• Ability to follow strict procedures while also having the flexibility to ensure work is delivered in a timely manner.
• Travel may be required.