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- Tasks: Coordinate contract activities and manage invoice processing using SAP.
- Company: Join a dynamic team focused on HR and General Services.
- Benefits: Enjoy flexible working options and a supportive work environment.
- Why this job: Be part of a crucial role that impacts the organisation's success and enhances your skills.
- Qualifications: 1 year of contract administration experience and strong Excel skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
The predicted salary is between 36000 - 60000 £ per year.
A vital aspect of this role is to coordinate pre- and post-award contract activity for HR and General Services and maintain the workflow of invoice processing via SAP and the internal Finance app, working closely with the HR Manager to manage the contracts effectively. The workload for this role has peaks of high volume and is time critical.
The role would suit someone with a background in Contract Management / Administration and Invoice Processing. The main responsibilities will include, but not be limited to:
- Creation of purchase requisitions, requests for tender, contract revisions.
- Maintain contract spend spreadsheet.
- Monitor contract end dates and available funds.
- Provide regular updates to contract holder (Head of Human Resources) on contract status.
- Liaise with internal and external customers such as suppliers, Recruitment agencies, the Finance team and the contract holder.
- In SAP:
- Creation of Purchase Requisitions.
- Creation of Call-Offs (request for services).
- Creation of Service Entries for invoice processing.
- Check invoices or assign invoices to departmental checker.
- Upload approved Service Entries and send for approval.
- Maintenance of various trackers and reporting activities.
The person we are looking for will have the following experience and skills:
- Contract administration – minimum 1 year experience.
- Have excellent attention to detail, accuracy, and self-discipline.
- Be prepared to learn, strictly follow processes and take responsibility for compliance with company policies.
- Work independently and as part of a team.
- Enjoy investigating solutions and collaborating with key Stakeholders including members of the Senior Leadership Team.
- Be confident using Excel and managing and interpreting data (Excellent Excel skills is essential).
- Knowledge of SAP is desirable.
- A degree in economics would be a plus.
Contract And SAP Administrator employer: First Recruitment Group
Contact Detail:
First Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract And SAP Administrator
✨Tip Number 1
Familiarise yourself with SAP and its functionalities, especially in relation to purchase requisitions and invoice processing. Consider taking a short online course or tutorial to boost your confidence and demonstrate your commitment to mastering the software.
✨Tip Number 2
Brush up on your contract management skills by reviewing best practices and current trends in the field. Being able to discuss recent developments or challenges in contract administration during an interview can set you apart from other candidates.
✨Tip Number 3
Network with professionals in contract administration and finance. Attend industry events or join relevant online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals for the position.
✨Tip Number 4
Prepare to discuss your experience with data management and Excel during the interview. Be ready to share specific examples of how you've used these skills in previous roles, as they are crucial for this position.
We think you need these skills to ace Contract And SAP Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in contract management and administration. Emphasise your skills in invoice processing and any familiarity with SAP, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, explain why you are a great fit for the Contract and SAP Administrator position. Mention specific examples of your past experiences that align with the responsibilities outlined in the job description.
Highlight Attention to Detail: Since the role requires excellent attention to detail, provide examples in your application that demonstrate your ability to manage data accurately and follow processes meticulously.
Showcase Team Collaboration: Mention any previous experiences where you successfully collaborated with teams or stakeholders. This will show your ability to work independently and as part of a team, which is essential for this position.
How to prepare for a job interview at First Recruitment Group
✨Showcase Your Contract Management Experience
Be prepared to discuss your previous experience in contract administration. Highlight specific examples where you successfully managed contracts, dealt with high volumes of work, or navigated time-critical situations.
✨Demonstrate Your SAP Knowledge
If you have experience using SAP, make sure to mention it during the interview. Discuss how you've used it for tasks like creating purchase requisitions or processing invoices, as this will show your familiarity with the systems they'll be using.
✨Emphasise Attention to Detail
Given the importance of accuracy in this role, be ready to provide examples that demonstrate your attention to detail. You might want to share a situation where your meticulousness helped avoid a potential issue or improved a process.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the role and the team dynamics. This shows your interest in the position and helps you gauge if the company culture aligns with your values and work style.
