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- Tasks: Join our HR team to manage employee lifecycle tasks and support new hires.
- Company: We are a dynamic HR firm based in Ipswich, committed to excellence.
- Benefits: Enjoy hybrid working with 3 days in the office and 2 days remote.
- Why this job: Be part of a supportive culture that values your input and growth.
- Qualifications: 12 months of HR experience is required; attention to detail is key.
- Other info: Salary ranges from £28,000 to £30,000 per annum.
The predicted salary is between 24000 - 30000 £ per year.
We are looking for an HR Administrator with 12 months experience to join our busy team. This is a hybrid working role, with 3 days in the office based in Ipswich and 2 days from home.
Responsibilities:
- Prepare job requisitions, offer approvals, and job changes for approval within the HR system (SuccessFactors) for new hires, leavers, employee contractual changes, and contingent workers.
- Manage all reference requests and prepare/issue employment references including mortgage and tenancy, employment confirmation, and leavers.
- Update SuccessFactors with employee details where necessary and ensure complete accuracy of the data is maintained within the system.
- Prepare contracts, new starter packs, and create new electronic employee files ensuring all documentation is completed to a high standard and filed accordingly.
- Co-ordinate first day activities and organise group induction sessions for new joiners.
- Arrange and conduct feedback sessions with new employees.
- Prepare and issue any other documentation needed for the end-to-end employee lifecycle including probation, salary letters, family friendly, internal transfers, changes in roles, leavers etc., and contingent worker documents.
- Conduct exit interviews with departing employees.
- Actively build and maintain relationships with the global HR Community and support with process and system education when necessary.
- Conduct pre-employment background checks, collecting copies of right to work documentation prior to start date, reviewing the completed checks, and following up with any discrepancies in a timely manner.
- Support with minute taking and other activities during grievance and disciplinary processes.
- Assist with monthly payroll preparation to ensure all changes are accurately processed prior to the monthly deadline.
Job Details:
- Date: 11 Nov 2024
- Sector: HUMAN RESOURCES
- Type: Permanent
- Location: London
- Salary: £28,000 - £30,000 per annum
- Email: duncan@taylorjamesresourcing.com
- Ref: db11/11/24b
HR Assistant (Ipswich) employer: Taylor James Resourcing
Contact Detail:
Taylor James Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant (Ipswich)
✨Tip Number 1
Familiarise yourself with SuccessFactors, as it's a key tool for this role. If you have experience with similar HR systems, be ready to discuss how those skills can transfer to SuccessFactors.
✨Tip Number 2
Highlight your experience in managing employee documentation and contracts. Be prepared to share specific examples of how you've ensured accuracy and compliance in previous roles.
✨Tip Number 3
Demonstrate your ability to build relationships within a team. Think of instances where you've successfully collaborated with colleagues or supported new employees during their onboarding process.
✨Tip Number 4
Prepare to discuss your approach to handling sensitive information, especially regarding exit interviews and background checks. Show that you understand the importance of confidentiality in HR.
We think you need these skills to ace HR Assistant (Ipswich)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant HR experience, especially any roles where you've managed employee documentation or used HR systems like SuccessFactors. Use specific examples to demonstrate your skills.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the HR Assistant role and mention your experience with tasks such as preparing contracts and conducting feedback sessions. Show how your skills align with the responsibilities listed in the job description.
Highlight Relevant Skills: Emphasise skills that are crucial for the role, such as attention to detail, communication, and relationship-building. Mention any experience you have with payroll preparation or conducting exit interviews, as these are key aspects of the job.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is vital in HR.
How to prepare for a job interview at Taylor James Resourcing
✨Know Your HR Basics
Brush up on your knowledge of HR processes and terminology, especially those related to the employee lifecycle. Being familiar with terms like 'onboarding', 'probation', and 'exit interviews' will show that you understand the role's responsibilities.
✨Familiarise Yourself with SuccessFactors
Since the role involves using SuccessFactors, it’s beneficial to have a basic understanding of this HR system. If you’ve used similar systems before, be ready to discuss your experience and how it can translate to SuccessFactors.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific HR scenarios, such as managing reference requests or conducting exit interviews. Think of examples from your past experience that demonstrate your problem-solving skills and ability to maintain confidentiality.
✨Show Your Interpersonal Skills
As an HR Assistant, building relationships is key. Be prepared to discuss how you’ve successfully collaborated with colleagues in the past, and highlight your communication skills, especially in handling sensitive situations.
