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- Tasks: Support the Senior Leadership Team with scheduling, meeting coordination, and record-keeping.
- Company: Join Hampshire Constabulary, a diverse and inclusive employer dedicated to serving the community.
- Benefits: Enjoy flexible working options and a supportive environment for personal growth.
- Why this job: Gain valuable experience in a dynamic role while contributing to meaningful community service.
- Qualifications: Must have QCF Level 2 or equivalent experience, plus strong admin skills and Microsoft Office proficiency.
- Other info: Temporary position with potential for permanent placement after 12 months.
The predicted salary is between 22600 - 28600 £ per year.
Location: Can be Andover, Basingstoke, Hart or Rushmoor
Salary: Scale 4, £26,106 - £28,653 per annum
Contract: Temporary for 12 Months - with a possibility of becoming Permanent, decision will be made by Manager by the end of the 12 months. Please note: a Permanent contract is not guaranteed.
Closing Date: Friday 27th June 2025 at 23:59 hours
Information for Internal Staff who wish to apply for this role as a secondment: If you would like to apply for this temporary post as a secondment you must have the prior approval of your current Line Manager and Head of Department. Please ensure you have completed the ‘Police Staff Internal Secondment Declaration’, and forwarded it as instructed to obtain their sign-off. This step must be completed so the form is submitted as part of the application process, prior to the vacancy’s closing date. Your declaration form should be uploaded alongside your application form. Please note that completion of this declaration is required whether or not your application is supported. Lack of managerial support will not prohibit you from applying, but it may have implications on your employee status. Such applications will be treated on a case-by-case basis and following consultation with the Head of HR & OD, as per the Secondment guidance.
About the Role: To provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.
Key Accountabilities include but are not limited to:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.
Relevant secretarial or administrative experience in an office environment.
Substantial experience of typing/word processing and proficient in document layout.
Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives. Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis. The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community.
The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.
Management Assistant - HC620968 employer: Hampshire County Council
Contact Detail:
Hampshire County Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant - HC620968
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Management Assistant, especially those related to supporting senior leadership. Understanding their needs will help you demonstrate your ability to manage diaries and organise meetings effectively during any discussions.
✨Tip Number 2
Network with current or former employees of Hampshire Constabulary to gain insights into the organisational culture and expectations. This can provide you with valuable information that you can use to tailor your approach when discussing your fit for the role.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Outlook, Excel, Word, and PowerPoint. Being proficient in these tools is crucial for the role, and showcasing your expertise can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience in managing communications and records. Be ready to share specific examples of how you've successfully handled similar tasks in previous roles, as this will demonstrate your capability to manage the Senior Leaders’ e-mail and mailboxes effectively.
We think you need these skills to ace Management Assistant - HC620968
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements. Tailor your application to highlight how your skills and experiences align with the role of Management Assistant.
Prepare Your Documents: Gather all necessary documents, including your CV, cover letter, and any required forms such as the 'Police Staff Internal Secondment Declaration' if applicable. Ensure these documents are up-to-date and relevant to the position.
Highlight Relevant Experience: In your CV and cover letter, emphasise your secretarial or administrative experience, particularly in office environments. Mention your proficiency in Microsoft Office software and any relevant achievements that demonstrate your capability for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for a Management Assistant.
How to prepare for a job interview at Hampshire County Council
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Management Assistant. Familiarise yourself with the key accountabilities listed in the job description, such as managing diaries and coordinating meetings. This will help you demonstrate your suitability for the role.
✨Showcase Your Administrative Skills
Prepare to discuss your relevant secretarial or administrative experience. Be ready to provide examples of how you've successfully managed tasks like typing, document layout, and using Microsoft Office software. Highlighting your proficiency in these areas will be crucial.
✨Demonstrate Communication Skills
As a Management Assistant, effective communication is key. Be prepared to discuss how you've liaised with internal and external stakeholders in previous roles. Use specific examples to illustrate your ability to maintain professional relationships and manage correspondence.
✨Ask Insightful Questions
At the end of the interview, don't hesitate to ask questions about the Senior Leadership Team's goals or the challenges they face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
