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- Tasks: Support our Managing Director with diary management and travel coordination.
- Company: Join a dynamic team in a thriving Woking office environment.
- Benefits: Enjoy competitive pay, free parking, and career growth opportunities.
- Why this job: Be a key player in a supportive culture that values your contributions.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Ideal for those who thrive in fast-paced environments and love problem-solving.
The predicted salary is between 30000 - 42000 £ per year.
We are excited to find a dependable and trustworthy Leadership Support Assistant to offer administrative support to our Managing Director and Leadership team. This position is key to keeping the MD's office running smoothly, allowing them to concentrate on important strategic tasks and projects.
In this position, you will be assisting our Managing Director by managing their diary and coordinating travel plans. Plus, you will play a vital role in supporting our leadership team with administrative tasks. As a key point of contact for everyone, you will be connecting with various departments and individuals to offer guidance and assistance.
Located in our Woking office, you will be the first point of contact for our visitors. You will help maintain our site, coordinate appointments, and ensure that everyone arrives safely. Plus, you will take the lead in ensuring our office runs smoothly and take pride in managing our facilities.
Key Responsibilities- Efficient and smooth diary management for the Managing Director and leadership team members
- Creating PowerPoint presentations and owning some projects ensuring team members across the business update plans on a regular basis
- Working with the Softener Supplies Manager to manage facilities on site, including tracking dates for services and holding relevant documents securely
- Responsible for coordinating travel, accommodation, events and meetings requirements
- Set and maintain office standards
- Plan and organise the replenishment of consumables and stationery
- Point of contact for visitors onsite, ensuring all visitors follow health and safety guidelines
- Manage the relationship with key suppliers e.g. confidential waste, cleaners etc
- Support H&S requirements e.g. fire alarm tests, data reporting etc
- Work with our Field Operations team with onsite fleet queries and hold keys securely
- Daily post management, distributing appropriately
- Support the administration of credit card statements and expenses for the Leadership team
- Strong communication skills and a confident team player
- Excellent problem solving, organisational skills and ability to use own initiative
- Familiar with working to deadlines and remaining calm under pressure
- Ability to build relationships and engage at all levels
- Strong software system skills - including Outlook, PowerPoint and Microsoft Excel
- Ability to build out professional presentations on PowerPoint
- Able to use Project planning tools, GANT charts etc
- Experience of organising events and diary management
- Competitive salary and performance-based incentives
- Free onsite parking
- Pension Scheme
- Ongoing opportunities for career growth and development
- Wellbeing programs and EAP
- Access to ongoing learning and development through our online learning platform
Leadership Support Assistant employer: Culligan Harvey
Contact Detail:
Culligan Harvey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Leadership Support Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Leadership Support Assistant role. Understanding diary management and travel coordination is crucial, so consider practising these skills in your current role or through volunteer opportunities.
✨Tip Number 2
Network with professionals in similar roles or industries. Attend events or join online forums where you can connect with others who have experience in administrative support, as they may offer insights or tips that could help you stand out.
✨Tip Number 3
Showcase your organisational skills by creating a mock project plan or presentation. This will not only demonstrate your ability to use tools like PowerPoint and GANT charts but also give you a practical example to discuss during interviews.
✨Tip Number 4
Research StudySmarter's company culture and values. Tailoring your approach to align with our ethos can make a significant difference, especially when discussing how you can contribute to maintaining office standards and supporting the leadership team.
We think you need these skills to ace Leadership Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Leadership Support Assistant. Emphasise your organisational skills, diary management experience, and any previous roles where you supported senior management.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills make you a perfect fit. Mention specific examples of how you've successfully managed diaries, coordinated travel, or supported teams in the past.
Showcase Software Proficiency: Since the role requires strong software skills, be sure to mention your proficiency in Outlook, PowerPoint, and Excel. If you have experience with project planning tools or creating presentations, highlight these as well.
Demonstrate Communication Skills: As a key point of contact, strong communication is essential. Use your application to showcase your ability to build relationships and engage with various stakeholders. Consider including examples of how you've effectively communicated in previous roles.
How to prepare for a job interview at Culligan Harvey
✨Showcase Your Organisational Skills
As a Leadership Support Assistant, you'll need to demonstrate your ability to manage diaries and coordinate travel plans. Be prepared to discuss specific examples of how you've successfully organised schedules or events in the past.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, as you'll be the first point of contact for visitors and will need to engage with various departments.
✨Demonstrate Problem-Solving Abilities
The ability to think on your feet and solve problems is crucial. Prepare to share instances where you've faced challenges and how you resolved them, especially in high-pressure situations.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in software like Outlook, PowerPoint, and Excel, brush up on these tools before the interview. You might be asked about your experience with creating presentations or managing data.
