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- Tasks: Coordinate invoicing processes and support the sales team in a dynamic environment.
- Company: Join Solotech, a global leader in live productions and virtual technology.
- Benefits: Enjoy 25 days holiday, competitive medical plans, and career growth opportunities.
- Why this job: Be part of a passionate team delivering spectacular experiences worldwide.
- Qualifications: GCSE level education with 2 years in administrative or financial roles required.
- Other info: Diverse backgrounds encouraged; full UK driving license needed.
The predicted salary is between 28800 - 43200 £ per year.
The Administrative Coordinator will collaborate closely with the Live Production sales team to ensure a seamless invoicing process between the quoting software 'R2' and the finance package 'D365'. This role involves coordination with the sales team to verify revenue recognition, manage invoice batches, and liaise with the global finance team to resolve revenue issues and reporting discrepancies. It also requires direct engagement with customers to address invoicing concerns. Reporting to the Live Production division, this role acts as a vital link between sales and finance to ensure smooth operations.
Main Responsibilities:
- Maintain and oversee the invoicing process between R2 and D365, ensuring accuracy and efficiency.
- Assist the Sales team with customer creation by gathering necessary paperwork and inputting data.
- Collaborate with the sales team to verify revenue recognition and ensure accurate reporting.
- Process and manage invoice batches across platforms.
- Act as a liaison between the Live Production and global finance teams to resolve revenue recognition issues.
- Engage with customers to address invoicing issues promptly.
- Ensure compliance with financial procedures and policies.
- Support the sales team with financial tracking and reporting, including pulling weekly Power BI reports and compiling reports for the Sales Director.
- For certain events/tours, facilitate contract drafting and signing between legal and sales teams.
- Assist with event creation and case setup as needed.
- Create and maintain billing schedules for qualifying tours.
- Reconcile billings with revenue to ensure alignment.
- Provide replacement manifests and ensure Certificates of Insurance are in place before events.
- Prepare bids for non-R2 quotes by reviewing project requirements and tenders using Excel templates.
- Coordinate with technical coordinators to confirm equipment availability.
- Manage priorities and workload effectively.
- Perform other reasonable ad-hoc tasks as assigned.
Essential Skills / Experience:
- Proficiency in Office 365, especially Excel.
- Familiarity with financial software like R2 and D365 or similar.
- Strong attention to detail and organizational skills.
- Problem-solving skills and ability to work under pressure.
- Self-motivated with the ability to work independently and in a team.
- Excellent communication skills for liaising between sales, finance, and customers.
Education and Experience:
- GCSE level education or equivalent; industry-related degree or qualifications like AAT Level 2, CIMA are desirable.
- At least 2 years in a similar administrative, invoicing, or financial coordination role.
Essential Requirements:
- Full, clean UK driving license.
- Right to Work and Remain in the UK.
- Ability to travel within the UK, including overnight stays.
What We Offer:
- Competitive Medical Cash Plan
- 25 days holiday plus bank holidays
- Employee Assistance Program
- Training and career growth opportunities
- Pension with employer contributions
- Cycle to Work Scheme
- Income Protection
- And more...
We encourage applications from all backgrounds, even if you don’t meet every requirement. We value diverse experiences and perspectives. We look forward to your application!
Administrative Coordinator employer: Solotech Inc.
Contact Detail:
Solotech Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with the invoicing software mentioned in the job description, such as R2 and D365. Understanding how these systems work will not only boost your confidence during interviews but also demonstrate your proactive approach to the role.
✨Tip Number 2
Brush up on your Excel skills, especially if you can showcase your ability to create reports or manage data effectively. Being able to discuss specific functions or features you've used in past roles can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully liaised between different teams in previous roles. Highlighting your communication skills and problem-solving abilities will resonate well with the hiring team, as collaboration is key in this position.
✨Tip Number 4
Research Solotech Inc. and their recent projects or events. Showing that you understand their business and are genuinely interested in contributing to their success can make a strong impression during any discussions or interviews.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Administrative Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise your previous experience in administrative or financial coordination roles. Mention specific tasks you've handled that relate to invoicing processes, customer engagement, and collaboration with finance teams.
Showcase Your Skills: Make sure to showcase your proficiency in Office 365, particularly Excel, as well as any familiarity with financial software like R2 and D365. Provide examples of how you've used these tools effectively in past roles.
Craft a Compelling Cover Letter: Write a cover letter that not only expresses your interest in the role but also demonstrates your understanding of Solotech's mission and values. Explain why you would be a great fit for their team and how you can contribute to their success.
How to prepare for a job interview at Solotech Inc.
✨Know Your Software
Familiarise yourself with R2 and D365, as these are crucial for the role. Be prepared to discuss how you've used similar software in past positions and how you can ensure accuracy in invoicing processes.
✨Demonstrate Attention to Detail
Since the role requires strong organisational skills, be ready to provide examples of how you've managed complex tasks or projects. Highlight any experiences where your attention to detail made a significant impact.
✨Showcase Communication Skills
As you'll be liaising between sales, finance, and customers, practice articulating your thoughts clearly. Prepare to discuss situations where effective communication resolved issues or improved processes.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific challenges you've faced in previous roles and how you approached them, especially under pressure.
