QMS Administrator UK

The Quality Administrator will play a pivotal role in maintaining and improving the quality management system (QMS) at Uniphar Medtech. This position will involve extensive management of quality documentation, ensuring compliance with industry standards, and supporting continuous improvement initiatives. The ideal candidate will have a keen eye for detail, strong organizational skills, and a solid understanding of quality assurance processes. Candidates will be required to travel between different Medtech sites across the UK (Manchester and Northampton).

Specific duties and responsibilities

• Maintain and update quality management system documentation, including policies, procedures, work instructions, forms, and records.
• Create, revise, and archive quality documents ensuring they meet regulatory and organizational standards.
• Coordinate the review and approval process for quality documents, ensuring timely completion and dissemination.
• Ensure that all documentation is up to date and accurately reflects current practices and regulatory requirements.
• Prepare and organize documentation for internal and external quality audits, ensuring readiness and compliance.
• Conduct internal audits – ISO 9001:2015 standard and internal procedures.
• Track audit findings and follow up on action items, ensuring timely resolution and documentation of corrective actions.
• Manage document control processes, including version control, approvals and distribution.
• Document non-conformance reports (NCRs) and corrective action requests (CARs), ensuring accuracy and completeness.
• Support the QMS Manager with external audits – Supplier, Customer and Competent authority.

Qualifications & Experience

• Minimum of 1 years’ experience in a similar role.
• Internal Quality auditor experience within the medical device manufacturing, distribution or other regulated environment would be advantageous.
• ISO 9001:2015 Auditors Course.

Skills

• Knowledge of the Q-Pulse program is preferred but not required.
• Be well organised, with strong time management skills.
• Excellent communication and listening skills.
• Ability to obtain, analyse and present information.
• Computer literate, including Outlook, Excel, Word and PowerPoint.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

How we’d like to work together

Our core values, titled our Medtech Mindset, guides our culture and work environment:

• We Go Forward Together: We operate as a unified team, leveraging diverse specialties to make swift, collaborative decisions and embrace progress over perfection.
• We Take Our Business Seriously: We prioritise compliance and risk management to ensure the best outcomes for our patients and partners, supported by our innovative portfolio and commitment to sustainability.
• We Deliver Exceptional Results: We focus on quality, customer satisfaction, and commercial success to achieve outstanding results for our patients, customers, and business.

The Company

Uniphar Medtech comprises 10 businesses across 21 markets and is the medical device arm of the Uniphar Group. Uniphar Medtech represents global leading medical device manufacturers across a multitude of specialities. We train, we educate, and we support our customers through dedicated clinical specialists across Sales & Technical Service, Clinical IT, Clinical Applications, Training and Education and Customer Service. We are more than a distributor; we are a total solutions provider. Each of our businesses compete under their individual brand identity and respective specialities. Uniphar Medtech is the umbrella structure for all 10 brands and in addition incorporates our centralised support functions across Quality and Compliance, Logistics, Warehousing, Operational Excellence, Marketing, HR, Finance & IT. Uniphar Medtech is an equal opportunities employer.