Senior Administrator

Purpose:

This role will be part of the account based team and have support, training, access to the UK CBRE Integrated Laboratory Solutions group network. We are seeking a Planner/Scheduler & Administrator – They will be responsible for Management of client Laboratory assets, PM’s and Breakdowns to ensure all works are scheduled and associated administration tasks fulfilled.

Key responsibilities:

Planning & scheduling:

1. Contact vendors to schedule monthly Preventative maintenance, for all three client sites.
2. Ensure client TMS system is maintained and kept up to date to reflect the status of the asset at all times.
3. Manage the help desk and inbox regularly, to ensure all queries are handled and responded to.
4. Escalate issues appropriately and in a timely manner, to the senior Planner Scheduler.
5. Assist with client TMS system issues to help clear backlog – eg chase service reports, close down duplicate WO’s, amend PM schedules etc.
6. Assist with clearing and receipting Invoices and monthly billing spreadsheet.
7. Communicate with vendors and address any issues.
8. Obtain quotes from Vendors for any corrective works required.
9. Book on engineers using the clients visitor system.
10. Raise Purchase Orders, and Work orders using the CBRE purchasing system.
11. Liaise with logistics, couriers and external vendors to send away hand held meters for Calibration.
12. Manage the update of clients TMS system with regards to new and retired assets.
13. Upload service reports to clients TMS system when work has been completed, close out Work Orders and receipt goods for invoicing.

Health and Safety & Lab Management:

1. To take reasonable care for the health and safety of themselves and of other persons who could be affected by their acts or omissions.
2. Undertake the Lead on implementing New H&S policies and procedures.
3. Be an integral part of initiating, implementing and continual improvement of Lab operations and H&S, Policies and process’s.
4. Ensure the H&S Policy for CBRE engineers is adhered to, obtaining RAMS.

Personal Experience:

1. Excellent proven experience working within a similar role, with administration skills.
2. Good PC skills.
3. Experience of working in data input or data analysis.
4. Experience using CMMS Systems.

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