Payroll Coordinator

Change your job, change your workplace, change your future. We are actively building diverse teams and welcome applications from everyone.

Located: Northampton (Ricoh operate a vibrant working policy giving you flexible hybrid working options)

Package: Competitive salary, hybrid working, pension, benefits

About Ricoh: Ricoh is a global technology business. As a company born in print, we design and manufacture graphic solutions that transform communications. To keep up with the pace of change in the workplace, we have built an extensive portfolio of innovative, industry-leading digital services spanning everything from Cloud & IT infrastructure solutions to process automation tools. Everything we do is designed to help individuals achieve fulfilment through work. Through technology, we make work smarter and more creative, enabling people to lead purposeful working lives and organisations to become more productive, sustainable and profitable.

What you will be doing:

• To support the team by managing Payroll's definitions / codes, scheduling, tax and deduction definitions to ensure accurate payroll runs.
• To perform pre-payroll and production activities to process Payroll.
• To conduct post-run verifications to ensure data consistency (to include payroll reconciliations and internal reporting requirements).
• To ensure the consistent following of controls and governance to support accuracy and compliance including but not limited to the performance of data reviews, maintaining up to date legislative and regulatory knowledge and internal and third party reconciliations.
• To support Payroll policy / process / learning material creation, and maintain the knowledge management system, ensuring all content is relevant and up to date.
• To maintain clear service level standards that define expectations and create accountability for delivering enhanced value through Payroll Services.
• To undertake end-to-end life-cycle of local payroll processes.
• To manage queries triaged from the EMEA People Services and Operations team to the local UK&I Payroll team, responding to Tier 1 queries in a timely, efficient manner while retaining a high level of customer service.
• To provide support to business compliance activities (i.e., audits, SOX).
• To advise on the update and maintenance of absence reporting and managing long term absence reporting.
• To manage the payroll process in the benefits platform.
• Reconcile monthly benefit invoices to payroll deductions and the benefit platform.
• To administer the payrolling of benefits in kind through the payroll.

You will ideally have:

• Excellent knowledge of UK payroll processes, benefits in kind, workforce administration processes, HR policies and procedures.
• Good working knowledge of UK tax and national insurance related to UK payroll, including P11ds and payrolling of benefits.
• Good knowledge of UK&I payroll related legislation and regulations.
• Good knowledge of Payroll and HR systems.
• Organising and prioritising activities.

We are open to discussing adjustments to the recruitment process if needed. No applicant or employee will be treated less favourably than another on the grounds of a protected characteristic which are defined as sex, sexual orientation, age, disability, gender reassignment, trade union membership or non-membership, marriage and civil partnership, pregnancy and maternity, race and religion or belief. Striving for inclusion and diversity isn’t just the right thing to do. Diverse approaches, perspectives and experiences make us more innovative, lead to better decisions and help us better understand the needs of our customers. To empower you to bring your full identity to work, we have employee-led affinity groups in LGBTQ+, gender and ethnicity that allow members to explore issues and challenges surrounding shared identities, experiences and beliefs.