Personal Assistant

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The Personal Assistant will work closely with and support team members within our Insights & Analytics area. You will provide high level administrative and secretarial support and act as a point of contact. You will be highly motivated and possess attributes around planning, organising and attention to detail. There will be a mixture of autonomous working and work where direct support is provided to others. Insights & Analytics are about driving our advancement of digital excellence across a wide range of competencies – the successful candidate will play a part in reaching this goal.

Key responsibilities will include:

• Proactively manage diaries by responding to internal and external meeting requests and rearranging where necessary.
• Outlook inbox management – monitor and prioritise emails for action.
• Meeting administration – preparing agendas, attendance at meetings, including minute taking and monitoring of actions.
• Communication with colleagues across the firm.
• Proactively arrange all travel and accommodation requirements.
• Process, monitor and retain records of expenses.
• Coordinate elements of digital project work, including arranging workshops and other events.
• Adhere to the firm’s mandatory policies including Information Security standards.

To be successful in this role, you will:

• Have experience as a Personal Assistant or a similar role.
• Be proficient in Microsoft Office.
• Have excellent planning and organisational skills.
• Have strong interpersonal and communication skills.

About You:

• Pro-active.
• High level of accuracy and attention to detail.
• Exceptionally adept at learning new systems, processes, and procedures.
• Team player with motivational, hands-on approach.
• Flexible approach to solving problems.
• Able to work autonomously.
• High degree of confidentiality and discretion with keen sense of integrity.

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