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- Tasks: Support HR and facilities management with varied administrative tasks.
- Company: Join a friendly team during a busy period until Christmas.
- Benefits: Enjoy a flexible schedule and a supportive work environment.
- Why this job: Perfect for gaining experience in HR and office coordination while working part-time.
- Qualifications: Strong organisational skills, Microsoft Office proficiency, and excellent communication required.
- Other info: Must be a car driver/owner for weekly client visits.
Are you looking for a flexible, part-time administrative role? We have an exciting opportunity for a Facilities & HR Admin Assistant to join a friendly team on a temporary basis, supporting through a busy period until Christmas. This is a varied role with responsibilities across facilities management, HR administration, and general office support. You'll need to be a car driver/owner as the role will involve weekly trips to our client's local offices for facilities checks.
Key Responsibilities:
- Facilities:
- Conducting weekly fire safety checks
- Monitoring office supplies, including refreshments, stationery, and stamps
- Checking reported issues, such as repairs or broken equipment, and coordinating necessary actions
- Managing the shared HR mailbox and responding to queries
- Processing expressions of interest from potential volunteers
- Updating the HR database with staff and volunteer records
- Requesting and following up on references for new staff/volunteers
- Issuing starter paperwork to new joiners
- Handling recruitment-related queries from staff and volunteers
- Assisting the Executive Assistant with the preparation of paperwork for board meetings and the AGM
- Supporting training administration tasks, including processing training records and booking courses
About You:
- Strong organisational skills and attention to detail
- Confident in using databases with proficiency in Microsoft Office (Outlook, Word, Excel)
- Ability to manage multiple tasks and meet deadlines
- Excellent communication and interpersonal skills
On Offer:
- A flexible working schedule (Across 3 days per week)
- A supportive and friendly team environment
Please apply today for a swift response. All applications will be responded to.
Temporary HR and Office Coordinator employer: Amber Employment Services
Contact Detail:
Amber Employment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary HR and Office Coordinator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role. Make sure you can discuss your experience in facilities management and HR administration confidently during any informal chats or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks in previous roles. This will show that you can handle the varied responsibilities of this position.
✨Tip Number 3
Since the role involves communication with staff and volunteers, practice articulating your thoughts clearly. Good communication is key, so consider how you can demonstrate this in conversations.
✨Tip Number 4
If you have experience with Microsoft Office and databases, be ready to discuss specific tools or projects where you used these skills. This will help you stand out as a candidate who is technically proficient.
We think you need these skills to ace Temporary HR and Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR administration and office support. Emphasise your organisational skills and any previous roles that involved facilities management or similar responsibilities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you're a great fit. Mention your ability to manage multiple tasks, your attention to detail, and your proficiency with Microsoft Office.
Highlight Relevant Skills: In your application, specifically mention your experience with databases and any previous roles where you managed communications or queries, as these are key aspects of the job.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Amber Employment Services
✨Showcase Your Organisational Skills
Since the role requires strong organisational skills, be prepared to discuss specific examples of how you've successfully managed multiple tasks in previous positions. Highlight any tools or methods you use to stay organised.
✨Demonstrate Your Communication Skills
Excellent communication is key for this role. During the interview, practice clear and concise responses. You might also want to prepare a few questions to ask about the team dynamics, showing your interest in effective collaboration.
✨Familiarise Yourself with HR Processes
Brush up on basic HR administration processes, such as handling queries and managing databases. Being able to speak knowledgeably about these topics will demonstrate your readiness for the role.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle specific situations, like dealing with office supply shortages or responding to HR queries. Think through potential scenarios and your approach to resolving them effectively.
