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- Tasks: Join a dynamic team managing billing for a leading Motor Fuel Group.
- Company: Be part of a reputable company focused on innovation in the fuel industry.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Make an impact by improving billing processes and supporting your team.
- Qualifications: Bring 4+ years of Sales Ledger experience and strong Excel skills.
- Other info: Opportunity to lead and mentor within a supportive team environment.
The predicted salary is between 28800 - 43200 £ per year.
The Senior Billing Clerk will be part of a small team responsible for the Contract Manager (Franchisee) sales ledger and associated billing, for Motor Fuel Group (MFG). Reporting to the Billing Supervisor, they will be required to support the other Billing Clerks with their queries and tasks, escalating material matters to the Billing Supervisor and have an improvements focused mindset, identifying and implementing improvements to billing processes.
In addition, they will raise invoices and credit notes to/from Contract Managers for various operating charges, organise payment collection via direct debit, reconcile and manage Sales Ledger accounts and answer customer queries. Using previous Sales Ledger experience, it is expected that the Senior Billing Clerk will be able to identify problems before they develop and suggest workable solutions.
MAIN ACCOUNTABILITIES
- To identify and implement improvements to existing billing processes, updating the process documentation as applicable.
- To issue Invoices and Credit Notes to Site Contract Managers, for the cost of various goods and services across over + sites.
- To collect regular payments via Direct Debit.
- To create the weekly Contract Manager credit refund runs.
- To resolve queries raised by the Contract Manager Network.
- To identify potential problems/issues and take appropriate action to mitigate risk.
- To liaise with third parties to improve the frequency and accuracy of the invoices provided.
- To test NetSuite upgrades and new Billing systems (e.g. modules).
- To process self-billing invoices to the Contract Manager Network.
- To manage changeovers within the Contract Manager Network ensuring that the master database is updated.
- To process Contract Manager Direct Debit mandate changes.
- To maintain the allocated Billing balance sheet reconciliations and keep them up to date.
- To deputise for the Billing Supervisor when required.
- To perform other ad hoc duties as required (for accounts and other departments).
KNOWLEDGE & SKILLS REQUIRED
- Minimum 4 years of Sales Ledger / Billing experience.
- Effective communication skills; both verbal and written.
- Highly computer literate with good working knowledge of Microsoft Office, particularly Excel, and finance packages such as Netsuite or Oracle.
- Coaching and supportive approach to team members.
- Excellent organisational skills, ability to prioritise tasks and to work to deadlines.
- Ability to achieve targets whilst maintaining accuracy, highly numerate.
- Develops positive working relationships with colleagues and external contacts.
- Analytical and problem-solving skills.
- A good eye for detail and a pride in their work done.
- A flexible approach to achieving team priorities.
Contact Detail:
Motor Fuel Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Billing Clerk
✨Tip Number 1
Familiarise yourself with the specific billing processes and software mentioned in the job description, such as NetSuite or Oracle. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your previous experience in Sales Ledger and Billing during any conversations or interviews. Be prepared to discuss specific examples where you've identified problems and implemented solutions, as this aligns perfectly with the improvements-focused mindset they are looking for.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you’ve effectively resolved queries in past roles. This will help illustrate your ability to build positive working relationships, which is crucial for the Senior Billing Clerk position.
✨Tip Number 4
Demonstrate your organisational skills by discussing how you prioritise tasks and manage deadlines. You might even want to share a time when you successfully managed multiple responsibilities, as this will resonate well with the expectations of the role.
We think you need these skills to ace Senior Billing Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in Sales Ledger and Billing. Emphasise your previous roles, particularly any improvements you've implemented in billing processes or your experience with finance packages like NetSuite or Oracle.
Craft a Strong Cover Letter: In your cover letter, address how your skills align with the responsibilities of the Senior Billing Clerk position. Mention specific examples of how you've resolved queries or improved processes in past roles to demonstrate your proactive approach.
Highlight Communication Skills: Since effective communication is key for this role, provide examples in your application that showcase your verbal and written communication skills. This could include experiences where you successfully liaised with team members or external contacts.
Showcase Problem-Solving Abilities: Detail instances where you've identified potential problems before they escalated and the solutions you implemented. This will illustrate your analytical skills and your ability to mitigate risks, which are crucial for the Senior Billing Clerk role.
How to prepare for a job interview at Motor Fuel Group
✨Showcase Your Sales Ledger Experience
Make sure to highlight your previous experience with sales ledgers and billing processes. Be prepared to discuss specific examples of how you've managed accounts, resolved queries, and implemented improvements in past roles.
✨Demonstrate Problem-Solving Skills
Since the role requires identifying potential issues before they escalate, come prepared with examples of challenges you've faced in billing or finance and how you successfully resolved them. This will show your analytical mindset.
✨Familiarise Yourself with Relevant Software
As the job mentions using systems like NetSuite or Oracle, it’s beneficial to brush up on these platforms if you have experience with them. If not, research their functionalities to demonstrate your willingness to learn.
✨Emphasise Teamwork and Communication
The role involves supporting other clerks and liaising with contract managers. Be ready to discuss how you’ve effectively communicated and collaborated with team members in the past, showcasing your supportive approach.
