ASSISTANT CLUB SECRETARY

To provide administrative support to the Club Secretary and to ensure the smooth running of the department in the absence of the Club Secretary whilst taking responsibility for Women’s and Academy Secretarial duties.

Main Responsibilities

• Assist the Club Secretary with delivery of the registration and re-engagement of all players in accordance with the regulations by which the Club is bound. This will include all player contracts, registration, loan agreements and transfer documents, using where required EFL CPS and FIFA TMS systems. GBE applications to be made subject to status.
• Lead on the registration of Academy scholarships and associated documentation.
• Lead on the registration of Academy players.
• Support the Club Secretary in ensuring the accurate registration of Women’s players, academy players and First team players.
• Assist the Club Secretary with ITC/Compensation & Solidarity payments and record keeping, acting as the point of contact for Academy matters.
• Ensure accurate records are kept up to date, for all players under remit.
• Ensure compliance with all rules and regulations of the various football authorities, and that all relevant paperwork, submissions and surveys are completed on time.
• Co-ordinate and maintain player disciplinary matters and records, including where necessary preparation of appeals to The Football Association.
• Maintain and keep up to date all Players’ private medical insurance scheme, ensuring joiners and leavers are notified in a timely fashion. Liaise with the medical department over medical examinations and billing enquiries.
• Liaison with all football bodies, i.e day to day contact with The Football Association/The Football Association Wales, English Football League, The National League, The PFA and other relevant authorities and attend meetings as and when required.
• Management of the scheduling of all First Team competitive & noncompetitive fixtures, as well as the arrangement of match officials for all First Team and home fixtures. Applicable to other stadium matches and events when required, including Women’s Professional Matches in conjunction with the Head of Women’s Football Operations.
• Administration of the implementation of any pandemic policies and protocols (e.g. COVID), as well as relevant testing requirements.
• Assist the Club Secretary on payroll matters relating to players remuneration, including bonuses and the recording of effective contract changes and triggers.
• Incoming and outgoing scout requests.
• Attendance at all first team home matches and liaison with away clubs for home and away matches.
• Support the Club Secretary with weekly update reports to the First Team Manager and Head of Team Operations.
• Demonstrate a consistent ability to handle sensitive information with discretion and always uphold confidentiality.
• Work to tight deadlines.
• Any other duties as required.

KEY RELATIONSHIPS

• 1st Team Manager/Asst Manager and other playing staff as required.
• Head of Team Operations.
• Academy Manager.
• Head of Women’s Operations.
• Club Secretary.
• Heads of Department within the Club including Executive Assistant to the CEO, Finance, Operations.
• EFL/FAW/FA leads.

Safeguarding Responsibilities

We are committed to ensuring everyone who engages with the Club and Academy has a positive, safe, and supportive experience. Staff are required to comply with all aspects of the Club and Academy Safeguarding Policies and arrangements and to take personal responsibility and care to enable strong safeguarding practices to be embedded in the Academy and across the Club too. This post is subject to an Enhanced DBS Check (with Children’s Barred List).

Health & Safety Responsibilities

Take responsibility and care for the health and safety of yourself and other employees and members of the public who may be affected by your acts or omissions at work. To comply with all aspects of the Club’s Health & Safety Policy and arrangements, to enable the company to perform its civil and statutory obligations in relation to Health & Safety.

Equality, Diversity And Inclusion Responsibilities

Hold a commitment to equality, diversity and inclusion in the workplace.

About The Candidate

• Degree (e.g. Sports Law) or number of years experience normally associated with this level of qualification is desired.
• Certificate in Professional Football Management & Administration (or working towards this qualification).
• General knowledge and understanding of the professional football regulations of FIFA / The FA / Premier League and English Football League, particularly pertaining to the transfer and registration of players, fixtures, governance, intermediary regulations, player disciplinary and youth development rules.
• Attendance and completion of FIFA TMS training course, as provided by FIFA.

Personal Specification - Skills/Abilities Required

• Competent in use of Microsoft Outlook, Excel, and Word.
• Ability to uphold confidentiality at all times.
• Strong communication skills in both written and verbal form.
• Ability to keep accurate records.
• Ability to write clear, concise club communication and contractual clauses.
• Ability to manage projects from start to finish in an efficient and timely manner.
• Excellent planning and organisation skills, demonstrating attention to detail and an ability to prioritise.
• Good time management skills.
• Ability to cope under pressure.
• Committed to, and an understanding of, equality and diversity in sport.
• Flexible approach to meet the nature and demands of the business.

About The Club

CLUB VALUES

Code of Conduct: Wrexham Football Club expects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected to always act wholeheartedly in the interests of the Club. Any conduct detrimental to its interests or its relations with its customers, suppliers, the public or damaging to its public image shall be a breach of Club rules and policies. Discriminatory, offensive, and violent behaviour are unacceptable, and any complaints or concerns will be dealt with and acted upon.

Equality, Diversity & Inclusion: Wrexham Football Club are committed to ensuring that equality, diversity and inclusion of opportunity is at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee, volunteer, or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & Civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.

The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards and as we are under represented in these areas; we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community and anyone with a disability.

Safeguarding and Safer Recruitment: Wrexham Football Club are committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the club and believes that the general wellbeing, welfare and safety of all children and vulnerable adults engaged in club activities is of the upmost importance. The Club will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult, families, and the relevant local authority.

Having a criminal record will not necessarily bar a potential candidate from working with the Club. This will depend on the nature of the position and the circumstances and background of the offence(s) committed. As an organisation using the Disclosure and Barring Service (DBS) to assess applicant’s suitability for positions of trust, the Club complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly.