Business Support Assistant

Actica is a fast-growing Digital Transformation consultancy working primarily in the UK Public Sector. We deliver high-quality, high-impact, independent, client-side advisory services to customers including MoD, Home Office, Ministry of Justice, Blue Light, National Security and other government agencies.

Our diverse team of highly skilled and experienced consultants deliver complex projects to limited timescales, providing a varied range of services including business consultancy, enterprise architecture, cyber security consultancy, technology consultancy, strategic planning and procurement support.

Reporting to the Business Support and Facilities Manager and working closely with the Business Support Team, you will be trained and supported to develop your skills and knowledge and you’ll be at the heart of keeping everything organised, up to date, and running smoothly.

Your main duties will include, but are not limited to:

• Tendering:

• Recording and maintaining accurate records of the incoming tender opportunities which also includes;
• Monitoring and liaising with colleagues regarding clarification questions;
• Liaising with existing and new customers by email or relevant web portals;
• Packaging and submission of proposals via email or relevant web portals once received from our consulting team;
• Monitoring for notification of tender outcomes and advising appropriate colleagues accordingly;
• Updating records with tender outcomes and filing correspondence accurately.

• On/off-boarding administrative tasks;
• Compliance checks.

• Provide general administrative support to Business Support and Facilities Manager and Directors as required, which may include:
• Arranging and booking meeting rooms;
• Contribute to maintaining the meeting rooms, kitchen area and general office space ensuring they are clean, tidy, presentable and suitable resources for colleagues, clients and visitors;
• Filing and shredding;
• Ordering and maintaining supplies of stationary, office and kitchen provisions and printer consumables;
• Support with the administration relating to Environmental and Quality ISO Management;
• Assisting in tasks such as event management, marketing, preparing our internal staff newsletter, arranging office maintenance and service visits.

Experience in an admin coordination role would be ideal, with a passion and aptitude for developing a career within business administration in a busy office environment.

• Accurate and timely data entry skills, with a high level of attention to detail.
• Good numeracy skills.
• IT literate.
• Excellent time management and organisational skills with the ability to prioritise effectively.
• Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture.

Candidates must be eligible and willing to gain UK Security Clearance to apply for this position.

You’ll be part of a growing and profitable business where you’ll be given the autonomy, support, and training to deliver and reach your full potential. Your efforts and performance will be noticed and rewarded, with the opportunity to take on more responsibility within the business as you excel in the role.

You’ll primarily be based at our offices in Guildford, Surrey with some home working by agreement with the Business Support and Facilities Manager. Limited travel to some of our other offices (Swindon, Cheltenham and London) may be required but this will be infrequent.

Actica aims to nurture a diverse workforce through inclusive working practices, promoting equality in our recruitment activities, and by employing candidates on the basis of merit. Discrimination against individuals on the grounds of protected characteristics is not permitted and we take steps to ensure that our staff are made aware of their legal responsibilities when making hiring decisions.

We are keen to improve diversity within our organisation and the industries in which we work, and hope to employ individuals who share that view.

A mentor will be on hand to provide support and guidance throughout your journey with Actica. You will also work with a Performance and Development Manager, often outside of your project line of control, who will conduct regular reviews based on project feedback to set career objectives and identify training courses which are both relevant to your current project work, and aligned with your planned career progression.

Candidates must be eligible and willing to gain UK Security Clearance to apply for this position.

We offer a competitive suite of benefits.