People Operations & Office Coordinator

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We are seeking a People Operations & Office Coordinator to join our growing team. This role is critical in supporting both the employee experience and the operational needs of the business. You will manage the end-to-end onboarding process, assist with recruiting operations, coordinate travel and office logistics, oversee basic HR administration, and ensure smooth day-to-day operations.

The ideal candidate is highly organized, resourceful, detail-oriented, and comfortable operating independently across a wide range of responsibilities.

Key Responsibilities – Administrative Coordination & People Operations

• Oversee general office operations: ordering and managing inventory of office supplies, snacks, equipment, and other workplace necessities.
• Coordinate vendor relationships for office maintenance, supplies, and services.
• Organize company events, team offsites, and ad hoc projects that support a positive work environment.
• Manage travel arrangements and accommodations for employees attending business events, conferences, or team travel.
• Track office and operational expenses and assist in budget management related to office and people operations.
• Coordinate late-stage recruiting activities, including salary, benefits, and offer logistics in partnership with hiring managers and leadership.
• Manage the onboarding process for new hires: drafting offer letters, processing payroll setup, coordinating equipment ordering, scheduling orientations, and benefits enrollment.
• Serve as the first point of contact for employee inquiries regarding benefits, policies, and procedures.
• Support benefits administration and insurance processes, including annual open enrollment and renewals (health, dental, vision, etc.).
• Maintain and update internal documentation such as onboarding checklists, internal policies, and SOPs.
• Support compliance initiatives related to employment law and internal best practices.

Qualifications

• 1–3 years of professional experience in People Operations, HR Coordination, Office Management, or a similar operational support role.
• Strong organizational and project management skills with exceptional attention to detail.
• Professional written and verbal communication skills across all levels of an organization.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Self-starter comfortable managing responsibilities independently and proactively.
• Prior experience in a dynamic or high-growth environment.
• Familiarity with HR, recruiting, or operational tools (e.g., Gusto, Lever, Ramp) is preferred, but not required.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Civil Engineering

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