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- Tasks: Be the friendly face of our school, managing calls and welcoming visitors.
- Company: Join Drumduan, a progressive Steiner School in stunning North-East Scotland.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth and creativity.
- Why this job: Make a real impact in a nurturing community focused on experiential education and nature connection.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 24000 - 36000 £ per year.
Drumduan is a modern and progressive Steiner School located in the beautiful North-East of Scotland overlooking Findhorn Bay and the Moray Firth, with an emphasis on experiential education, nature connection, and the creativity that flows from children being given the space to develop in a low technology school environment. The school currently has students from Kindergarten to Class 12 in the Upper School with teaching and non-teaching staff.
Our school operates with a collective decision-making structure, the college of staff, at its centre. The Coordination Group aims to coordinate the running of the school to best support its pedagogical purpose and with heed to its financial sustainability. In addition, there are School Development Groups (SDG) that are formed to hold fundraising initiatives together with the Parents, Teachers and Friends Association (PTFA). The Operations Team works closely with the SDG.
The School Receptionist is a key member of staff in Drumduan. They are responsible for handling all incoming and outgoing phone calls, greeting and assisting visitors, and assisting in ensuring that the school runs smoothly. They are required to work closely with pupils/students, parents, teachers, and administrative staff to provide support and guidance.
In addition to their administrative tasks, the School Receptionist is responsible for maintaining a safe and secure environment within the school premises. They monitor the entrance and exit of pupils/students, parents and visitors, regulate access to the school, and maintain school records.
Main Responsibilities:
- Reception: answering and taking messages from the main telephone.
- Regularly check the answering machine.
- Answer the door and greet visitors.
- Sign in visitors and give them visitors pass.
- Check registers each morning and phone parents if necessary.
- Check school reception emails – answer parents' messages and general enquiries, send out emails on behalf of teachers/staff members to the community.
- Open mail where appropriate.
- Keep physical forms fully stocked.
- Assisting Operations Manager with Weekly Bulletin and Newsletter.
- Accident/Incident report forms – scan and send to parents where applicable and file in tray.
- Offer First-Aid (if trained).
- Liaise and order stationery, school supplies.
- Assist with deliveries, photocopying, keeping WIFI limited/free, tidying Reception/Foyer areas.
- Maintain and update school records.
- Attend regular Operations Team meetings.
Drumduan School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to understand and share this commitment. We have a shared commitment to develop a culture of respect, where discrimination is not tolerated. We welcome all applications, including those from under-represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
School Receptionist / Office Administrator employer: Steinerwaldorf
Contact Detail:
Steinerwaldorf Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Receptionist / Office Administrator
✨Tip Number 1
Familiarise yourself with the ethos of Drumduan School and its Steiner education approach. Understanding their focus on experiential learning and nature connection will help you align your responses during interviews and show that you're genuinely interested in their mission.
✨Tip Number 2
Highlight any previous experience you have in a reception or administrative role, especially in educational settings. Be prepared to discuss specific examples of how you've managed communications and supported staff in similar environments.
✨Tip Number 3
Demonstrate your ability to work collaboratively by preparing examples of how you've successfully worked within a team. Since the school operates with a collective decision-making structure, showing that you can contribute positively to a team dynamic will be crucial.
✨Tip Number 4
Be ready to discuss your approach to maintaining a safe and secure environment. Think about how you would handle visitor management and emergency situations, as these are key responsibilities of the role.
We think you need these skills to ace School Receptionist / Office Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the School Receptionist position. Tailor your application to highlight relevant experiences that align with these duties.
Craft a Personal Statement: Write a personal statement that reflects your passion for education and your understanding of the Steiner philosophy. Emphasise your skills in communication, organisation, and your ability to create a welcoming environment.
Highlight Relevant Experience: Include any previous experience in administrative roles or customer service. Mention specific tasks you have handled that relate to the responsibilities listed in the job description, such as managing phone calls or greeting visitors.
Proofread Your Application: Before submitting your application, proofread it for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for the role of a School Receptionist.
How to prepare for a job interview at Steinerwaldorf
✨Know the School's Values
Familiarise yourself with Drumduan's emphasis on experiential education and nature connection. Be prepared to discuss how your values align with the school's mission and how you can contribute to its unique environment.
✨Demonstrate Communication Skills
As a School Receptionist, you'll be the first point of contact for visitors and parents. Practice clear and friendly communication, and think of examples where you've successfully handled inquiries or resolved issues in previous roles.
✨Highlight Your Organisational Abilities
The role involves managing various administrative tasks. Prepare to share specific instances where you've demonstrated strong organisational skills, such as managing schedules, maintaining records, or coordinating events.
✨Show Commitment to Safeguarding
Drumduan prioritises the welfare of children and young people. Be ready to discuss your understanding of safeguarding principles and any relevant training or experience you have in ensuring a safe environment.
