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- Tasks: Join our finance team as an Accounts & Payroll Assistant, handling invoices, payroll, and financial reporting.
- Company: Be part of a dynamic manufacturing business known for its innovation and growth.
- Benefits: Enjoy a fast-paced work environment with opportunities for personal and professional development.
- Why this job: This role offers diverse tasks, a collaborative culture, and the chance to make a real impact.
- Qualifications: Previous finance experience, payroll knowledge, attention to detail, and Excel proficiency are essential.
- Other info: Ideal for enthusiastic individuals ready to thrive in a busy finance department.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a dynamic and well-established manufacturing business, is seeking a detail-oriented and proactive Accounts & Payroll Assistant to join its Finance Team. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys working across various areas of finance and payroll.
Key Responsibilities of Accounts & Payroll Assistant:
- Sales Ledger & Customer Accounts
- Set up new customers on the system (with required approvals).
- Raise customer invoices and credit notes accurately and in a timely manner.
- Ensure all additional charges are billed to customers.
- Monitor and ensure timely collection of outstanding customer payments.
- Allocate customer receipts and match them against relevant invoices/credits.
- Issue regular customer statements and respond to queries.
- Develop and maintain strong working relationships with Sales and Customer Service teams.
- Payroll & Employee Costs
- Maintain and update the payroll system with accurate employee data.
- Process monthly payroll, ensuring compliance with reporting deadlines.
- Upload pension data and complete payroll reconciliations.
- Provide support for HMRC reporting, including Intrastat submissions.
- General Accounting Duties
- Post manual and Excel-based costing information accurately.
- Post cashbook entries and perform monthly bank reconciliations in GBP, USD, and EUR.
- Prepare GRNI journals and maintain the invoice register.
- Reconcile and close Sales and Purchase Ledgers at month end.
- Prepare supporting documents for weekly cashflow forecasting.
- Generate monthly stock reports and post management account journals.
- Maintain well-organized and up-to-date filing systems.
- Month-End & Reporting
- Process documents according to strict month-end deadlines.
- Assist in the preparation of monthly financial and management reports.
- Contribute to continuous improvement in finance processes and controls.
Essential:
- Previous experience in a finance or accounting support role.
- Working knowledge of payroll processes and systems.
- High attention to detail with strong organisational skills.
- Proficiency in Microsoft Excel and general accounting software.
- Ability to work independently and as part of a team.
- Strong communication skills to interact with colleagues and customers.
If you are enthusiastic, reliable, and ready to take on a varied role in a busy finance department, we would love to hear from you.
Accounts & Payroll Assistant employer: IPS Group Ltd
Contact Detail:
IPS Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts & Payroll Assistant
✨Tip Number 1
Familiarise yourself with the specific accounting software and payroll systems mentioned in the job description. If you have experience with similar tools, be ready to discuss how you've used them effectively in past roles.
✨Tip Number 2
Brush up on your knowledge of payroll processes and compliance regulations, especially those relevant to HMRC. Being able to demonstrate your understanding of these areas will show that you're prepared for the responsibilities of the role.
✨Tip Number 3
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous jobs. This will help illustrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Network with professionals in the finance sector, particularly those who work in manufacturing. Engaging with industry contacts can provide insights into the company culture and expectations, which can be beneficial during interviews.
We think you need these skills to ace Accounts & Payroll Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and payroll. Emphasise your attention to detail, organisational skills, and any specific software you’ve used that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description and explain how your skills and experiences make you a great fit.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Excel and any accounting software. Provide examples of how you've successfully managed payroll processes or contributed to financial reporting in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Accounts & Payroll Assistant role.
How to prepare for a job interview at IPS Group Ltd
✨Showcase Your Attention to Detail
As an Accounts & Payroll Assistant, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Excel Skills
Since proficiency in Microsoft Excel is essential for this role, consider bringing along examples of spreadsheets you've created or worked on. Be ready to explain how you used Excel to manage data effectively.
✨Prepare for Payroll Process Questions
Expect questions about payroll processes and compliance. Brush up on your knowledge of payroll systems and be ready to discuss how you've handled payroll tasks in the past, including any challenges you faced.
✨Highlight Your Communication Skills
Strong communication skills are vital for interacting with colleagues and customers. Prepare to share instances where you successfully resolved queries or built relationships within a team or with clients.
