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- Tasks: Coordinate logistics for a high-profile AI summit, managing stakeholders and volunteers.
- Company: Join OxGen AI Limited, hosting a landmark event at the prestigious University of Oxford.
- Benefits: Enjoy flexible remote work, gain valuable experience, and expand your professional network.
- Why this job: Be part of a transformative event shaping the future of AI and society.
- Qualifications: Experience in event coordination and strong communication skills are essential.
- Other info: Freelance role with a fee of £5,000; must be self-employed in the UK.
Help deliver one of the UK's landmark events at the intersection of AI and society!
About: The Oxford Generative AI Summit (October 16-17, 2025), powered by OxGen AI Limited and hosted at the prestigious Jesus College, University of Oxford, is a distinguished multi-stakeholder expert convening focused on the opportunities and impacts of generative AI on society. This landmark event brings together prominent leaders from enterprise, startups, academia, government, and media for cutting-edge panels, keynotes, and high-value networking.
Summit Details:
- Dates: October 16-17, 2025
- Location: Remote, with requirement to be in Oxford, UK in October 2025
- Engagement Period: July 15 - October 20, 2025
- Application Deadline: May 27, 2025
- Fee: £5,000 (freelance basis)
We are hiring a Logistics Coordinator to assist with the operational execution of this high-profile event at Jesus College's Cheng Kar Shun Digital Hub. If you are highly organized, excel at coordinating with senior stakeholders, and leading volunteers to deliver an exceptional conference, we encourage you to apply!
Application Instructions: Send your CV and a brief cover letter highlighting your experience in event coordination and stakeholder management to cassidy@. Include "Logistics Coordinator Application" in the subject line.
Key Responsibilities:
- Stakeholder Coordination
- Coordinate with speakers, moderators, vendors, and participants
- Manage email communications, including queries, scheduling, updates, and distributing participation guides
- Attend planning meetings and provide regular updates to the Director
- Recruit, onboard, and manage volunteers supporting event operations
- Develop and deliver training and pre-event walkthroughs
- Supervise on-site activities to ensure smooth execution
Ideal Candidate:
- Proven experience in event coordination
- Exceptional communication skills for high-profile stakeholders
- Strong organizational skills and attention to detail
- Ability to work independently and communicate effectively with the team
- Problem-solving skills with adaptability to unexpected challenges
Why Join Us?
- Work alongside leading figures in AI
- Contribute to a landmark event shaping AI and society
- Expand your professional network across sectors
- Gain experience in coordinating a major international event
- Enjoy flexible remote work with on-site opportunities during the Summit
Eligibility: Must have the right to work and be self-employed in the UK, registered with HMRC, and able to invoice for services.
Application Deadline: June 10, 2025, Midnight BST
Logistics Coordinator (Freelance) – Oxford Generative AI Summit. Job in London Education & Trai[...] employer: Oxford Generative AI Summit
Contact Detail:
Oxford Generative AI Summit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Coordinator (Freelance) – Oxford Generative AI Summit. Job in London Education & Trai[...]
✨Tip Number 1
Familiarise yourself with the logistics of large-scale events. Research past summits or conferences similar to the Oxford Generative AI Summit to understand the common challenges and solutions in event coordination.
✨Tip Number 2
Network with professionals in the event management field, especially those who have experience with high-profile events. Attend related workshops or webinars to build connections that could help you stand out as a candidate.
✨Tip Number 3
Demonstrate your communication skills by engaging with the event's social media channels or forums. Share insights or ask questions about the summit to show your enthusiasm and understanding of the event's significance.
✨Tip Number 4
Prepare to discuss your problem-solving abilities during any interviews. Think of specific examples from your past experiences where you successfully navigated unexpected challenges in event coordination.
We think you need these skills to ace Logistics Coordinator (Freelance) – Oxford Generative AI Summit. Job in London Education & Trai[...]
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination and stakeholder management. Use specific examples that demonstrate your organisational skills and ability to work with high-profile stakeholders.
Craft a Compelling Cover Letter: In your cover letter, clearly outline your experience in logistics and event management. Mention any previous roles where you successfully coordinated events or managed volunteers, and express your enthusiasm for the Oxford Generative AI Summit.
Follow Application Instructions: Ensure you send your application to the correct email address and include 'Logistics Coordinator Application' in the subject line. This shows attention to detail and helps your application stand out.
Highlight Problem-Solving Skills: In both your CV and cover letter, emphasise your problem-solving abilities and adaptability. Provide examples of how you've handled unexpected challenges in past events to showcase your readiness for this role.
How to prepare for a job interview at Oxford Generative AI Summit
✨Showcase Your Event Coordination Experience
Make sure to highlight your previous experience in event coordination during the interview. Be prepared to discuss specific events you've managed, focusing on your role and the outcomes achieved.
✨Demonstrate Strong Communication Skills
Since the role involves coordinating with high-profile stakeholders, practice articulating your thoughts clearly and confidently. Use examples that showcase your ability to manage communications effectively.
✨Prepare for Problem-Solving Scenarios
Expect questions about how you would handle unexpected challenges during an event. Think of past experiences where you successfully navigated issues and be ready to share those stories.
✨Research the Oxford Generative AI Summit
Familiarise yourself with the summit's goals, key speakers, and the significance of generative AI in society. This knowledge will demonstrate your genuine interest in the position and the event itself.
