Accounts Payable Clerk

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity.

Position Purpose: This role and the Accounts Payable Team is responsible for managing, processing and resolving invoice queries in Proactis, AX and SAP to ensure timely invoice processing and payment, maintaining accurate financial records. This includes following all SOX controls to ensure accurate and sensitive data is managed appropriately. AP tasks include statement reviews, accurate and timely processing of invoices, supporting and assisting team members with processing and query resolution, functional support, working with other internal departments for coordination on tasks and projects, and providing support to internal and external customers for invoice resolution.

Key Job Activities:

• Processing and maintenance of supplier invoices, closely following established controls around approval, verification, and payment of supplier invoices, including sensitive data such as legal data.
• First point of contact to vendors for questions, support and issues around invoicing and payment inquiries.
• Build relationships and work closely with the Procurement team.
• Ensure all related processes are documented and updated as changes are made to these processes.
• Support continuous process improvement as well as assist in maintaining a strong control environment by reviewing processes on a regular basis and providing suggestions for enhancements.
• Manage invoices in Proactis, AX and SAP, including monitoring the invoice approval queues and working with Finance for coding on invoices that get sent manually.
• Processing large volumes of invoices with accuracy.
• Assisting with month end tasks including preparation of accruals for the finance team.
• Working on reducing debit balances and cleansing of accounts to keep the ledgers current and maintained.
• Maintain & support accounting and accounting control procedures.
• Responsibilities will include training & supporting field and departmental personnel with Proactis invoice questions, document processing, and other accounts payable related activities.
• Establishing and maintaining relationships with new and existing suppliers by reviewing supplier statements and advising suppliers on company policies and procedures as needed.
• Main point of contact to provide support to internal and external stakeholders for ad hoc projects that support any vendor related initiatives or initiatives that support the company with enhancing vendor experience and/or support enhanced controls.
• Follow up with requesters in the field to have them submit PO change requests or dispute invoices, create receipts for invoices in pending receipt status, and action as needed.
• Networking with cross functional teams daily.
• Support reporting, and audit as needed.
• Global support for International as needed.
• Performs other related duties as required or requested.

Education:

Required Education: A-Level Experience (EMEAA): 2+ years of AP/accounting/finance experience in a general office environment, demonstrating a general knowledge of accounting systems. Experience with Proactis, AX, D365 and/or SAP as a user or support a plus. Accuracy and good attention to detail a prerequisite. Knowledge of Sarbanes Oxley legislation would be an advantage. Experience of working in a high volume input role. Excellent telephone communication skills. Knowledge of Microsoft Office (Excel, Word, Outlook). Ability to work flexibly – particularly during busy periods. Strong analytical skills, accuracy and attention to detail.

Certifications and/or Licenses: AAT Qualification is Desirable.

Benefits:

• Contributory Pension Scheme
• Life Insurance
• Cycle to Work Scheme
• Access to SteriCares, our employee support fund
• Stericycle University – Our online library of self-development & learning
• Annual performance related pay review.
• Referral Scheme (Earn by introducing people in your network to the Stericycle family)
• Flu voucher
• Eye Test voucher
• And more…

Disclaimer: The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job. This document does not create an employment contract, implied or otherwise, and it does not constitute any right or guarantee of employment condition. This position is open to people with disabilities. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources and risks prevention policies and local laws. To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.