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- Tasks: Provide admin support to the Patient Catering and Domestic Services team in a dynamic environment.
- Company: Join Derbyshire Support and Facilities Services, part of the Chesterfield Royal Hospital NHS Foundation Trust.
- Benefits: Enjoy flexible working hours and a supportive, inclusive workplace culture.
- Why this job: Build relationships, enhance your skills, and contribute to a vital healthcare service.
- Qualifications: Experience with Microsoft Office and strong communication skills are essential.
- Other info: This role is Monday to Friday, 8am to 2pm, perfect for students seeking part-time work.
The predicted salary is between 24000 - 36000 £ per year.
Our people are our greatest strength and through our people we strive to make continuous improvements. The post holder will provide administrative support to the Patient Catering and Domestic Services team directly, working alongside other administrative colleagues in the team. This is a fast-paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. Great communication skills are essential. Great organisational skills and ability to prioritise is a must. Experienced in Microsoft Office.
This position is Monday - Friday 8am - 2pm.
Main duties of the job:The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems. The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills. They will be responsible for prioritising various administrative duties e.g. organising meetings and informal minute taking, electronic filing, updating staff health roster system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.
Previous experience in a busy administrative setting, using Microsoft Office Outlook, Word and Excel is essential. Additional experience working within Facilities Management within an NHS setting would be advantageous. Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.
Working for our organisation:Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust. DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive. DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality.
Detailed job description and main responsibilities:Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person specification:- Qualifications and Training
- Microsoft Office applications e.g., Excel and Word
- Qualification in customer care
- Previous experience of organising and prioritising workloads.
- Previous experience of inputting, retrieving and manipulating data within databases
- Excellent interpersonal skills and communication skills
- Able to work under pressure and on own initiative
- Previous experience in a healthcare environment
- Able to co-ordinate a variety of duties that run simultaneously
- Ability to prioritise workload
- Able to work under pressure
- Ability to meet deadlines
- Customer care focus
- Ability to retrieve, record and pass on accurate information, verbal and written
- Awareness of Confidentiality
- Adaptable approach to meet the needs of the service
- Confident and assertive
If you’re looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
VISA's and Immigration system:Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered at this point in time. When DSFS Ltd are able to offer sponsorship to work in the United Kingdom (UK), applicants will be required to provide full and accurate details of your current immigration status on the application form.
Communications:Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders and NHS Jobs (where applicable) account regularly. References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up-to-date email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / crhft.dsfshumanresources@nhs.net and we will be happy to provide assistance.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
PSA Admin Assistant employer: Derbyshire Support & Facilities Services Limited
Contact Detail:
Derbyshire Support & Facilities Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PSA Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as electronic filing and document formatting. This will help you speak confidently about your relevant experience during any interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 3
Since communication is key for this role, practice articulating your thoughts clearly and concisely. Consider role-playing common workplace scenarios with a friend to enhance your verbal communication skills.
✨Tip Number 4
Research Derbyshire Support and Facilities Services Ltd. to understand their values and culture. Being able to align your personal values with theirs can give you an edge during the interview process.
We think you need these skills to ace PSA Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in healthcare settings. Emphasise your organisational skills and proficiency in Microsoft Office applications, as these are crucial for the PSA Admin Assistant position.
Craft a Strong Cover Letter: In your cover letter, address how your previous experiences align with the job requirements. Use specific examples to demonstrate your communication skills and ability to prioritise tasks effectively in a fast-paced environment.
Highlight Relevant Experience: When filling out your application, ensure you provide clear examples of your past administrative work, especially any experience related to Facilities Management or within an NHS setting. This will help you stand out as a candidate.
Proofread Your Application: Before submitting your application, take the time to proofread it for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Derbyshire Support & Facilities Services Limited
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised your workload and met deadlines.
✨Demonstrate Communication Proficiency
As the first point of contact, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might also want to prepare for questions about how you've handled difficult conversations or resolved conflicts in previous roles.
✨Familiarise Yourself with Microsoft Office
Given the emphasis on Microsoft Office applications, ensure you're comfortable discussing your experience with Outlook, Word, and Excel. Be ready to provide examples of how you've used these tools effectively in an administrative setting.
✨Emphasise Attention to Detail
Attention to detail is crucial for this position. Prepare to share instances where your meticulous nature helped prevent errors or improved processes. This could include anything from document formatting to data entry accuracy.
