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- Tasks: Support senior leadership with admin tasks and special projects in a dynamic healthcare environment.
- Company: Join RWJBarnabas Health, a leading health system dedicated to children's services.
- Benefits: Enjoy a hybrid work model, growth opportunities, and a supportive team culture.
- Why this job: Be part of a mission-driven organisation making a real impact in pediatric healthcare.
- Qualifications: 5+ years in healthcare admin roles, project management experience, and strong Microsoft Office skills required.
- Other info: This role offers the chance to travel across sites and collaborate with diverse teams.
The predicted salary is between 36000 - 60000 £ per year.
Seeking a motivated and energetic self-starter with excellent communication and organizational skills to support the senior leadership team of the children's service line. Responsibilities include performing high-level administrative functions and managing special projects. This role offers growth opportunities within a dynamic and expanding team, requiring the ability to quickly build relationships with corporate and clinical leaders, master various software platforms, and operate independently within a large health system.
Qualifications:
- Experience with project management in pediatric healthcare settings
- At least 5 years of experience in administrative, program planning, or project management roles within healthcare
- Intermediate knowledge of Microsoft Office Suite
- Excellent communication and organizational skills
- Problem-solving and decision-making abilities
- Ability to meet strict deadlines and collaborate with teams
- Willingness and ability to travel across sites
Preferred:
- Experience in complex multi-site health systems
- Bachelor's degree
Scheduling Requirements:
Full-time, day shift
Essential Functions:
- Executive support: Manage calendars, coordinate meetings, and ensure confidentiality and professionalism in all executive operations.
- Business Operations: Support team logistics, budget tracking, expense reporting, and maintain organized records.
- Communication and Liaison: Maintain regular contact with leadership, prepare meeting materials, and facilitate information flow between departments.
- Meeting and Projects: Assist with agenda creation, minutes, and special projects for the leadership team.
Other Duties: This description is not exhaustive; duties may change as needed.
RWJBarnabas Health is an Equal Opportunity Employer.
Executive Administrative Assistant - Hybrid employer: RWJBarnabas Health
Contact Detail:
RWJBarnabas Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrative Assistant - Hybrid
✨Tip Number 1
Familiarise yourself with the specific software platforms used in healthcare administration. Since this role requires mastering various software, showcasing your ability to quickly learn and adapt to new tools can set you apart.
✨Tip Number 2
Network with professionals in the healthcare sector, especially those who work in pediatric services. Building relationships with individuals in similar roles can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Highlight your project management experience by preparing examples of past projects you've successfully managed. Be ready to discuss how you overcame challenges and met deadlines, as this will demonstrate your problem-solving skills.
✨Tip Number 4
Research RWJBarnabas Health and their pediatric services to understand their mission and values. Tailoring your conversations to reflect your alignment with their goals can help you make a strong impression during interviews.
We think you need these skills to ace Executive Administrative Assistant - Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in healthcare settings. Emphasise your project management skills and any specific software platforms you are proficient in.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication and organisational skills. Mention your ability to support senior leadership and provide examples of how you've successfully managed projects in the past.
Highlight Relevant Experience: In your application, clearly outline your experience with project management and administrative tasks. Use bullet points to make it easy for the hiring team to see your qualifications at a glance.
Show Enthusiasm for the Role: Convey your motivation for applying to this position in your application. Explain why you are excited about the opportunity to work within a dynamic team in the healthcare sector and how you can contribute to their success.
How to prepare for a job interview at RWJBarnabas Health
✨Showcase Your Organisational Skills
As an Executive Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised projects or schedules in the past, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with Healthcare Terminology
Since this role is within a healthcare setting, having a basic understanding of medical terminology and the specific challenges faced in paediatric services can set you apart. Brush up on relevant terms and concepts to show your commitment and readiness for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and decision-making skills. Think of scenarios where you've had to handle tight deadlines or complex situations, and be ready to discuss how you approached these challenges effectively.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be prepared to discuss how you've facilitated information flow between teams or managed communications for senior leaders. Use clear and concise language during the interview to showcase your verbal communication skills.
