Communications Assistant

The Communications Assistant supports the management and delivery of all internal and external communications for the project alongside the Communications Manager and in close consultation with the client communications team.

Key Responsibilities

• Manage regular communication of Project information to the team such as periodic updates, posters on all noticeboards throughout the office and site and quarterly project newsletter, circulated to all internal project members and supply chain, and designated stakeholders listing.
• Creation of project resources including posters, leaflets, booklets, logos supporting project campaigns/initiatives.
• Support and maintain Project Communications standards i.e. Project branding and signature footnotes, PowerPoint presentation templates and electronic branding.
• Support and maintain Project Communications supporting information such as the Project Handbook and the Project Induction pack.
• Support in the production of producing external communications materials such as social media posts, press releases etc. Ensuring that all communications to third parties and media such as the press are discussed and approved by the client Communications team first.
• Support in the production and facilitation of regular project town hall updates.
• Support the preparation and planning of presentations, conferences, and other communications events; including the establishment of relevant supporting material where required.
• Support the design, content and strategy for Platform (the internal project web-platform).
• Manage feedback from the Project team through surveys, report insights to Leadership team and assist with improvement action planning.
• Support crisis communications as and when required.
• Support in the management of regular site photography and videography as per the client's requirements.
• Support the management of the project apprentice programme in close collaboration with Project Services and the Skills, Employment and Education Lead.
• Support the project Equality, Diversity and Inclusion (EDI) workstream in support of the wider Communications/EDI function.

Qualifications, Certifications And Experience

• Relevant experience working in a similar role in communications.
• IT skills particularly word processing, PowerPoint and MS Teams.
• Plans and organises – organisational skills.
• Personal effectiveness – ability to prioritise.
• Collaborates and networks – interacts well at all levels and builds on others’ ideas to get the best solution or outcome.
• Presents and communicates – presentation skills and ability to communicate both with technical and leadership stakeholders.
• Ability to manage different stakeholder and community / interest groups.

Fulfils HS2 Values, Behaviours And Core Competencies

• Engages with a wide range of colleague and stakeholders in pursuit of objectives.
• Communicates confidently with a range of people, adapting communication style to have a positive impact.
• Drives results by striving to achieve challenging goals, demonstrating resilience and perseverance in the face of adversity.
• Demonstrates commitment to developing own and others professional and industry knowledge.
• Demonstrates sound analytical ability, appreciating complex issues and situations.
• Demonstrates flexibility in thought and approach, managing multiple competing demands within the wider strategic context.
• Excellence: Promoting innovation, development, training and continuous improvement to achieve the highest quality of project delivery.
• Integrity: Acting ethically and transparently. Demanding the best standards of integrity from its employees, suppliers and other stakeholders.
• Trust: Nurturing positive relationships at all levels of the organisation, with our clients and supply chain by developing strong and long-term relationships based on mutual trust.
• Sustainability: Commitment to sustainable development to make an efficient and ethically responsible contribution to society and the environment.
• Profitability: Ensuring our profitability as well as contributing value to the communities in which we operate as part of our sustainability agenda.

Seniority level: Entry level

Employment type: Full-time

Job function: Marketing, Public Relations, and Writing/Editing

Industries: Construction