Catering Administrator

Job Profile Vista has transformed the private dining experience in the air – so our members can cherish time together on board one of our business jets. Our Private Dining Team works with more than 7,000 suppliers around the world: the finest producers and purveyors, the most sought-after private chefs, and Michelin-starred restaurants, to source the freshest and highest quality ingredients and dishes. With the growth of the Private Dining Team, we are looking for a Catering Administrator with a keen understanding of international cuisine, attention to detail, and strong computer literacy to join the Private Dining team. This hybrid role will support finance and operations by providing high-end catering in the private aviation industry. The successful candidate will help support catering cost controls, maintain supplier pricing and menu data, and assist the Private Dining team in delivering exceptional inflight experiences. Your Responsibilities Reporting to the Senior Cost Control Analyst, you will join a multi-national team operating 24/7. The Catering Administrator will receive office-based training, after which the role may transition into a flexible, hybrid position. Monitor catering-related expenditures across global suppliers and regions. Provide support to the Senior Cost Control Analyst and Private Dining Finance team. Manage and process expenses using Chrome River software to eliminate expense backlogs, maintain accurate records, and ensure compliance with company policies. Maintain and update supplier price lists and menus with accuracy and attention to detail. Assist in supplier pricing reviews to ensure efficient sourcing. Develop a deep understanding of VistaJet’s Private Dining processes and systems. Support timely and correct menu submissions in coordination with suppliers, restaurants, and hotel partners. Ensure menus comply with food safety, dietary, and allergen regulations. Participate in automation and improvement of menu systems. Required Skills, Qualifications, and Experience Excellent written and spoken English, with strong grammar skills. Analytical mindset with an eye for detail. Proficiency in Excel and Outlook. Solid understanding of global cuisines; experience in the luxury sector is a plus. Awareness of food safety protocols and allergen handling. Ability to work effectively across departments and with international vendors. Thrives in a dynamic, detail-oriented environment. Educated to undergraduate degree level. 1-2 years of experience in administration; experience in catering, culinary sectors, or operational support is a bonus. #J-18808-Ljbffr