Accounts Payable Generalist

The NW Carpenters Union (NWCU) represents over 28,000 members in Alaska, Idaho, Montana, Oregon, Washington, and Wyoming that are changing the industry. We are devoted to strengthening the lives of our members. With almost 140 years of history and experience, we are building a brighter future for us all. Come be a part of our team!

Position Summary

The A/P Generalist will perform duties related to accounts payable including, but not limited to, the collection of detailed backup for every purchase and invoice as required, proper classification of expenses, work cross-departmentally to gather necessary backup and follow up with department leadership as needed. The role is responsible for day-to-day planning, implementing, managing, and controlling of expense-related payment activities including maintaining and adhering to proper segregation of duties as directed by the Controller. Additionally, this role will act as the backup to other accounting positions as needed. Furthermore, this position ensures that payables and their reporting activities are compliant with NWCU policies and requirements. Its focus is primarily on the timely and accurate payment of invoices and reoccurring bills, accounting of A/P transactions, providing support to customers, members, and staff, and performing other A/P tasks such as participating and assisting in audits, creating journal entries, preparing reports, and supporting the department as needed. Additionally, other administrative functions may be assigned by the office of the Executive Secretary-Treasurer. This position works in tandem with the departments throughout our region and requires excellent interpersonal and communication skills. This position reports to the Controller.

Responsibilities

• Maintain internal controls to ensure compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial and tax reporting
• Ensure payables are processed timely and accurately
• Implement automatic payment of reoccurring expenses
• Pay expenses for NWCU and its other companies
• Pay Local Union dues and UBC per capita
• Verify and reconcile expense reports
• Pay rent/lease, track renewals and related action items
• Manage Market Recovery payments in conjunction with the Market Recovery/Contractor Liaison Representative
• Assist with managing payments of credit cards
• Assist in managing Council travel expenses
• Complete Separate Segregated Fund political reports required by the IRS, Federal and State entities
• Pay all organization-related taxes
• Pay monthly Local Union reimbursements
• Review committee reimbursements
• Create and distribute expense forms for committee members
• Manage unclaimed or uncashed A/P funds
• Assist with audit requirements, bond report and LM report submissions, including reporting of expenses greater than $5,000
• Promote an inclusive and equitable work environment by modeling our core values and supporting diversity, equity, and inclusion initiatives
• Other duties as assigned

Qualifications

• High school degree required; Associate degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred
• Certified Payroll Professional (CPP) certification preferred
• 4+ years' experience in A/P, Payroll, General Ledger activities
• Experience at integrating IT/Systems to improve accounting productivity and accuracy
• Knowledge of Office Suite, Excel, Adobe, and familiarity with software like QuickBooks, Sage or comparable
• Able to prioritize and meet multiple priorities and deadlines
• Ability to collaborate and work effectively across departments/teams while building trusted relationships and positively influencing others
• Ability to maintain a high level of discretion with confidential information

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Also required is the ability to sit for prolonged periods of time, lift up to 50lbs, climb ladders and stairs, open filing cabinets, and bend or stand on a stool, as necessary.

Commitment to Diversity, Equity & Inclusion (EEO Statement)

We are serious about embracing diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate in employment on the basis of race, color, weight, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, parental status, military service, or other non-merit factor.

Background Check

All positions within the Council are required to successfully complete a background check and reference checks.

Travel

This position requires occasional travel by car or plane, including overnight stays within our six-state area and occasionally throughout North America. Employee must meet TSA requirements to fly and be insurable to drive a company vehicle or rental cars.

Wages and Benefits:

Hourly, nonexempt position, wages starting at $30.52 per hour. Generous Carpenters Trusts of Western Washington benefits including pension, health, and welfare. Paid holiday, vacation, and sick leave provided on a pro-rata basis. Office & Professional Employees International Union (OPEIU Local 8) membership required upon hiring.

Hours

Part-time position, 20 - 24 hours per week. Evening and weekend work may be required as job duties demand.

COVID-19 Vaccination Requirement

NWCU supports a healthy workplace and requires that all employees be fully vaccinated against COVID-19. As a condition of employment, newly hired employees will be required to provide proof of full COVID-19 vaccination. Should a finalist request a medical or religious exemption, an exemption process will be followed, and a final determination made by NWCU prior to the anticipated start date.

Application Instructions

All candidates must submit a resume, cover letter, and complete skills tests to be considered for this position. Thank you.