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- Tasks: Be the friendly face of our office, welcoming clients and managing communications.
- Company: Join Ledingham Chalmers, a thriving firm with 30 years of heritage and ambitious growth plans.
- Benefits: Enjoy competitive pay, holiday perks, and an extra day off for your birthday!
- Why this job: Gain valuable experience in a supportive environment while contributing to our success.
- Qualifications: Strong communication skills and a knack for organisation are key; Microsoft Office experience is a plus.
- Other info: This full-time role is based in our city centre office, perfect for those seeking a dynamic workplace.
The predicted salary is between 28800 - 43200 £ per year.
First impressions last. That’s why it’s so important we hit the mark every time people call us or visit our offices. A central part of our approach is our core values, which guide how we work with each other and our clients. We are looking for a business support assistant who’ll champion those values and be one of those all-important first points of contact.
The role is a full-time post, working in our city centre office where you’ll report to the facilities manager. The duties for this office-based role include:
- Greeting and welcoming clients and visitors with a professional and friendly demeanor.
- Answering and forwarding calls and email enquiries, and managing the general mailbox.
- Servicing meeting rooms to an agreed standard, including maintaining the centralised diary and arranging catering when required.
- Ensuring that health and safety, hygiene, and hospitality resources are well-maintained and readily available.
- Maintaining relationships with third-party vendors and suppliers.
- Overseeing a fully trained team of fire wardens and first aid personnel, and managing emergency contact data.
- Handling general administrative tasks, such as travel and booking arrangements and stationary inventory.
- Supporting the HR team with tasks such as recording absences, training trackers and staff inductions, as well as providing support for firm-wide initiatives.
We are looking for an all-rounder, someone who can demonstrate:
- Excellent interpersonal and communication skills.
- Confidence using Microsoft Outlook and Windows Office.
- A well-organised approach, all the while maintaining a keen eye for detail and presentation.
- A full, UK driving licence, though this isn’t essential.
- Self-motivated, enthusiastic, and able to work well in a team.
There are excellent prospects at Ledingham Chalmers for personal development, training, and progression in a supportive environment. This post comes with an attractive remuneration and holiday package as well as other bonuses, subject to qualifying conditions, and an additional day off on top of holiday entitlement for your birthday. Joining our team is a great opportunity to work alongside experienced and friendly professionals and become a valuable member of a thriving firm. Our growth plans depend on having the right team in place, and your contribution can be instrumental to our success.
Interested? Please send your CV with a covering letter to our HR team by Friday, 30 August 2024.
Business support assistant — Aberdeen employer: Ledingham Chalmers LLP
Contact Detail:
Ledingham Chalmers LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business support assistant — Aberdeen
✨Tip Number 1
Familiarise yourself with Ledingham Chalmers' core values and culture. Understanding what they stand for will help you align your approach during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Practice your communication skills, especially in a professional context. Since the role involves greeting clients and managing enquiries, being articulate and friendly will set you apart from other candidates.
✨Tip Number 3
Get comfortable with Microsoft Outlook and Office applications. Since these tools are essential for the role, showcasing your proficiency can give you an edge during the selection process.
✨Tip Number 4
Network with current or former employees of Ledingham Chalmers if possible. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
We think you need these skills to ace Business support assistant — Aberdeen
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Business Support Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your interpersonal and communication skills. Mention specific examples of how you've successfully greeted clients or managed administrative tasks in previous roles.
Highlight Relevant Experience: In your CV, emphasise any previous experience in customer service or administrative roles. Include details about your proficiency with Microsoft Outlook and Office, as well as any relevant organisational skills.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Ledingham Chalmers LLP
✨Make a Strong First Impression
As the role involves being the first point of contact, it's crucial to present yourself professionally. Dress smartly and greet everyone with a warm smile. Remember, your demeanour sets the tone for the entire interaction.
✨Showcase Your Communication Skills
Since excellent interpersonal skills are key for this position, practice clear and confident communication. Be prepared to discuss how you've effectively handled calls and emails in previous roles, and demonstrate your ability to listen actively.
✨Demonstrate Organisational Skills
The job requires a well-organised approach, so be ready to share examples of how you manage multiple tasks efficiently. Discuss any tools or methods you use to stay organised, especially when handling meeting room bookings and administrative tasks.
✨Familiarise Yourself with Company Values
Ledingham Chalmers places great importance on their core values. Research these values and think about how your personal values align with them. Be prepared to discuss how you can champion these values in your role as a business support assistant.
