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- Tasks: Manage office operations, handle calls, and coordinate meetings and services.
- Company: Join Softcat, a £1 billion tech solutions company with a fun, friendly culture.
- Benefits: Enjoy flexible working, competitive salary, extra holiday on your birthday, and exciting incentive trips.
- Why this job: Be a cultural ambassador in a supportive team that values individuality and growth.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
- Other info: Hybrid working options available; we support diverse needs throughout the recruitment process.
This role is Tuesday, Wednesday and Thursday 8.30am to 5pm. Would you like to kick start your career in a supportive, collaborative and innovative company? Do you enjoy working as part of an enthusiastic, passionate, and collaborative team? Join our Property and Workplace Team. Softcat is a passionate, fun-loving company with a warm and friendly culture, centred on striving to be a great place to work. We want employees to want to come to work and enjoy it and we want customers to enjoy working with Softcat.
We seek a Workplace Coordinator who embodies a cheerful demeanour and can create a welcoming first impression for Softcat. A Workplace Coordinator is a cultural ambassador who lives and promotes Softcat values every day. They always offer excellent customer service and create a great place to work or visit for employees and guests alike. This role is an onsite role 5 days per week.
Your main role will involve the smooth running of the office, being the first point of contact for all workplace matters. You will be required to handle incoming calls, facilitate a busy diary of internal meeting room bookings and company vehicle bookings, as well as arranging collection and distribution of mail and ad hoc courier requests. Place the consumables orders and upkeep/stock take of the branch.
As a Workplace Coordinator, you’ll be responsible for:
- Stakeholder Management: Support delivery of FM-related operational activities working in partnership with third-party service providers and in-house teams to meet the business and occupancy needs. A trusted team member who develops strong and positive relationships with our employees and key business stakeholders in the office.
- Building Services and Maintenance: Coordinate the delivery of hard services i.e., HVAC, Plumbing, Electrical. Checking all systems are within working conditions and best practice. Facilitate and undertake ad-hoc daily event requests by local departments. Deliver the PPM scheme, ensuring all contractors are managed effectively on site. Undertake regular office inspections, complete reports, and initiate/progress any required works with suppliers.
- Health, Safety & Environmental: Ensure Fire Warden, First Aid and Manual Handling lists etc; are up to date and adequate cover is maintained. Review and update fire procedures and fire risk assessments. Ensure signage is correct, compliant, and updated i.e., Fire, maintenance, etc.
We’d love you to have:
- Ability to communicate effectively through Microsoft Office suite
- Highly organised and resourceful
- Good oral and written communication skills
- Proficient use of Microsoft Office applications.
We recognise that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:
- Hybrid working – 3 days in the office and 2 days working from home
- Working flexible hours - flexing the times you start and finish during the day
- Flexibility around school pick up and drop offs
Wherever you work, we want you to experience the freedom and autonomy to realise your potential. You will feel supported by a team that celebrates individuality, encourages different perspectives, and embraces every background. To become part of the success story, please apply now.
If you have a disability or neurodiversity, we can provide support or adjustments that you may need throughout our recruitment process or any mitigating circumstance you wish for us to consider. Any information you share on your application will be treated in confidence.
You can find out more about life at Softcat and our commitments to diversity and inclusion at jobs.softcat.com/jobs/our-culture/.
We offer a competitive salary and benefits package and will provide you with opportunities to grow, flourish, and achieve great things. Our benefits include:
- Pension
- Share incentive plan
- Life Assurance
- Holiday
- Two days extra holiday on top of your usual entitlement on your birthday and at Christmas.
- Opportunity to qualify for Director hosted (often Michelin star) lunches as well as half and full year incentive trips to places all over the world.
- Technology vouchers, activity passes, restaurant discount card.
- Option to add your partner/family to some of the benefits.
- Access to Perklife, our dedicated portal for all perks and flexible benefits.
- Maternity, Paternity and Adoption support.
Workplace Coordinator - Part time employer: Softcat Plc
Contact Detail:
Softcat Plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator - Part time
✨Tip Number 1
Familiarise yourself with Softcat's culture and values. As a Workplace Coordinator, you'll be seen as a cultural ambassador, so understanding what makes Softcat unique will help you connect with the team and demonstrate your alignment with their ethos.
✨Tip Number 2
Showcase your organisational skills during any interactions. Since the role involves managing multiple tasks like diary bookings and mail distribution, highlighting your ability to juggle responsibilities effectively can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in stakeholder management. Building strong relationships is key in this role, so think of examples where you've successfully collaborated with others to achieve common goals.
✨Tip Number 4
Demonstrate your proactive approach to health and safety. Be ready to talk about any relevant experience you have in maintaining compliance and ensuring a safe working environment, as this is an important aspect of the Workplace Coordinator role.
We think you need these skills to ace Workplace Coordinator - Part time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Workplace Coordinator role. Emphasise your organisational abilities, customer service experience, and proficiency in Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific Softcat values that resonate with you and explain how you embody them in your work.
Highlight Relevant Experience: In your application, focus on any previous roles where you managed office operations or provided excellent customer service. Use specific examples to demonstrate your ability to create a welcoming environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Softcat Plc
✨Show Your Enthusiasm
As a Workplace Coordinator, you'll be the face of the company. Make sure to express your passion for creating a welcoming environment and your excitement about joining a collaborative team.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks effectively. Be prepared to discuss how you would handle diary bookings, mail distribution, and other office operations seamlessly.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to provide examples of how you've successfully communicated with stakeholders or resolved issues in previous positions.
✨Familiarise Yourself with Company Values
Research Softcat's culture and values before the interview. Be prepared to explain how you embody these values and how you can contribute to maintaining a positive workplace atmosphere.
