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- Tasks: Support records management by identifying gaps and providing strategic recommendations.
- Company: Join a leading consultancy focused on innovative IT solutions and records management.
- Benefits: Enjoy a flexible contract role with opportunities for professional growth.
- Why this job: Make a real impact on information governance while working in a collaborative environment.
- Qualifications: Knowledge of UK data laws and experience in records management are essential.
- Other info: This is a 4-month contract role, perfect for those looking to gain valuable experience.
The predicted salary is between 36000 - 60000 £ per year.
The Records Management Specialist will work closely with the Records Management Programme team and the divisional records coordinators to support the remediation of the immediate gaps identified in our critical records management whilst also providing recommendations and technical expertise to shape a set of strategic actions. Note that this role does not entail active management of physical records.
Key Accountabilities:
- Lead on remediation of the immediate gaps identified as part of my client’s critical records management review.
- Review current process and classification taxonomy and address gaps.
- Act as the Subject Matter Expert on best practices in Records Management.
- Ensure there is a clear definition of key records to be stored in my clients archive, identify where these records are stored, and conduct risk assessments in divisions to monitor compliance.
- Develop and execute a communications plan around current process.
- Provide guidance and support to records coordinators within the business.
- Identify and define the key roles required for good records management. Ensure alignment with existing roles (e.g. archives, data governance owners and stewards etc.).
Required skills and experience:
- Working knowledge of UK laws and regulations that govern the access to, management and retention of data, including practical experience of working in a role closely aligned to the remit of this role.
- Working knowledge of electronic records management principles, standards and systems.
- Experience managing an effective records retention schedule in a large organisation.
- Experience of implementing projects and change in relation to how an organisation manages its information assets.
- Excellent IT and digital skills.
- Excellent verbal, written and presentation skills including ability to translate technical requirements into simple and clear language.
- Ability to raise awareness of good information governance amongst all organisational levels including the ability to be persuasive and determined.
If you are interested in this position, please apply or send your CV to anthony.dale@adata-solutions.com for consideration.
Records Management Specialist employer: Adalta
Contact Detail:
Adalta Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Management Specialist
✨Tip Number 1
Familiarise yourself with UK laws and regulations regarding data management. This knowledge will not only help you in interviews but also demonstrate your commitment to compliance and best practices in records management.
✨Tip Number 2
Showcase your experience with electronic records management systems. Be prepared to discuss specific tools you've used and how they contributed to effective records retention and compliance in your previous roles.
✨Tip Number 3
Prepare examples of how you've successfully implemented change in records management processes. Highlight your ability to lead projects and engage with various stakeholders to ensure smooth transitions.
✨Tip Number 4
Brush up on your communication skills, especially in translating technical jargon into clear language. Being able to convey complex information simply will be crucial in this role, so practice explaining records management concepts to someone unfamiliar with the field.
We think you need these skills to ace Records Management Specialist
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Records Management Specialist position. Familiarise yourself with key terms like 'records management', 'classification taxonomy', and 'compliance'.
Tailor Your CV: Customise your CV to highlight relevant experience in records management, particularly any work with UK laws and regulations. Emphasise your skills in electronic records management and project implementation.
Craft a Compelling Cover Letter: Write a cover letter that showcases your expertise as a Subject Matter Expert in records management. Use clear language to explain how your background aligns with the job's key accountabilities and how you can contribute to the team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Ensure that your documents are clear, concise, and free of jargon to effectively communicate your qualifications.
How to prepare for a job interview at Adalta
✨Understand the Role Thoroughly
Before the interview, make sure you have a solid grasp of what a Records Management Specialist does. Familiarise yourself with the key accountabilities listed in the job description, such as leading remediation efforts and acting as a Subject Matter Expert.
✨Showcase Your Knowledge of Regulations
Be prepared to discuss your understanding of UK laws and regulations related to data management and retention. Highlight any relevant experience you have that demonstrates your ability to navigate these legal frameworks effectively.
✨Demonstrate Technical Expertise
Since the role requires knowledge of electronic records management principles, be ready to talk about specific systems or tools you’ve used. Share examples of how you've implemented projects or changes in records management in previous roles.
✨Communicate Clearly and Effectively
Given the importance of communication in this role, practice explaining complex technical concepts in simple terms. This will show your ability to translate technical requirements into clear language, which is crucial for guiding records coordinators and raising awareness across the organisation.
