Conveyancing Assistant – UK Top 50 Law Firm

Salary: £25k – £30k

Department: Residential Real Estate

Location: Chelmsford

The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader.

As a Conveyancing Assistant, you will have a passion for all things ‘property’ related, you will understand the confidential element of the role and have the ability to work at a fast pace while maintaining a high level of attention to detail and accuracy. You will play a key role in the provision of a high-quality and responsive admin service, continuously applying improvements to increase client satisfaction, and you will work collaboratively to maintain a consistent approach across the team.

The Department: The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full-time fee earners, a paralegal, and a Team Leader.

Main Responsibilities:

• Update clients and agents regularly and provide email and phone cover when team leader is not available.
• Draft contract packs and ad hoc letters.
• Prepare files for completion and attend to post-completion matters through to file closure.
• Show initiative when responding to queries and actively seek solutions to problems.
• Support and build working relationships with the team leader and wider team members.
• Effectively liaise with staff from other departments and external contacts as required.
• Accurately maintain and update client and other relevant contact details on the firm’s database.
• Process all forms including client questionnaires and money laundering forms.
• Assist in maintaining compliant and accurate file management and office systems.
• Proofread all work, checking for spelling and grammar.
• Prepare report bundles both electronically and manually.
• Prepare completion statements and accounts forms.
• Schedule and manage deeds to ensure records are kept up to date.
• Immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit.

Key Skills/Experience Needed:

• Positive and professional approach.
• Able to communicate with a wide variety of different people from first-time buyers to multi-million-pound investor clients, buying and selling agents, and mortgage brokers.
• Attention to detail.
• Strong organisational skills.
• Work efficiently and effectively under pressure and to deadlines.
• Self-motivated and reliable with an ability to use own initiative.

Benefits:

• 25 days holiday (FTE) plus Bank Holidays rising with service.
• Long Service holiday award – 1 extra week every 10 years of continuous service.
• Private Healthcare – BUPA (offered after probation is passed).
• Scottish Widows Pension Scheme (5% employer / 5% Employee).
• Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share).
• Life Assurance – 4 x salary / Permanent Health Insurance.
• Paid ESG (Environmental, Social and Governance) day.
• Enhanced Maternity/Paternity Leave.
• Season Ticket Loan.
• Gym Flex membership.
• Electric car scheme.
• Dress for your Day Policy.
• Agile Working Policy.