Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage calendars, handle enquiries, prepare quotes, and input data.
- Company: Allstaff Recruitment connects talent with opportunities across Bedfordshire.
- Benefits: Enjoy flexible working hours and a competitive salary.
- Why this job: Join a dynamic team and enhance your organisational skills in a supportive environment.
- Qualifications: Previous office admin experience, strong communication, and IT skills required.
- Other info: Permanent position with full-time hours, Monday to Friday.
The predicted salary is between 26500 - 28700 £ per year.
We have an exciting opportunity for an experienced Office Administrator based in Bedford for one of our clients on a full-time basis.
Summary of the Office Administrator role
- Salary: £12.80 - £13.80 per hour
- Location: Bedford
- Type of Contract: Permanent
- Hours: 40 Hours Monday-Friday, flexible starts from 7:30am - 9:00am
Responsibilities of the Office Administrator
- Schedule appointments and manage the Engineers' calendars.
- Handle incoming customer enquiries.
- Prepare and manage quotations.
- Diary management.
- Data input and updating of spreadsheets.
- Taking over the phone payments.
Requirements for a successful Office Administrator
- Previous office Administration experience, including diary management.
- Experience raising and handling quotes.
- Excellent telephone manner.
- Strong organisational skills.
- Excellent communication skills, both written and verbal.
- Strong IT skills with proficiency in Excel and experience using CRM systems.
Office Administrator employer: Allstaff
Contact Detail:
Allstaff Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with common office software and CRM systems. Since the role requires strong IT skills, being proficient in tools like Excel and any popular CRM can give you an edge during the interview.
✨Tip Number 2
Brush up on your diary management skills. Practice scheduling appointments and managing calendars efficiently, as this is a key responsibility of the Office Administrator role.
✨Tip Number 3
Prepare to demonstrate your excellent telephone manner. Consider role-playing common customer enquiries with a friend to ensure you can handle calls confidently and professionally.
✨Tip Number 4
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will help illustrate your capability to handle the responsibilities of the position.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous office administration experience, particularly in diary management and handling quotes. Use specific examples to demonstrate your organisational skills and proficiency in Excel.
Craft a Compelling Cover Letter: Write a cover letter that showcases your excellent communication skills. Mention your experience with customer enquiries and how you can contribute to the team by managing calendars and preparing quotations effectively.
Highlight IT Skills: Since strong IT skills are essential for this role, emphasise your proficiency in Excel and any experience you have with CRM systems. Consider including specific software you’ve used in past roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Allstaff
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've effectively managed diaries or schedules in previous roles. Highlight any tools or methods you used to stay organised.
✨Demonstrate Your Communication Skills
Excellent communication is key for this role. During the interview, practice clear and concise responses. You might also want to prepare a few examples of how you've successfully handled customer enquiries or resolved issues over the phone.
✨Familiarise Yourself with Relevant Software
Since proficiency in Excel and CRM systems is required, brush up on these tools before your interview. Be ready to discuss your experience with them and how you've used them to improve efficiency in your past roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face as an Office Administrator, such as managing conflicting appointments or handling difficult customer interactions, and prepare your responses.
