Warehouse Administrator - Maintenance

At Frasers Group we’re rethinking retail. Through digital innovation and unique store experiences, we’re serving our consumers with the world’s best sports, premium and luxury brands globally. Our vision is to build the world’s most admired and compelling brand ecosystem. Our purpose is to elevate the lives of many with access to the world’s best brands and experiences.

Our Warehouse Operation is an impressive, state of the art, 2.5m square foot Distribution Centre in Shirebrook, and one of the most advanced warehouses within the UK. We are currently looking to grow our Warehouse Team with individuals who are obsessed with continuous improvement and innovation.

We are seeking a highly organized and proactive Warehouse Administrator - Maintenance to join our team. The Administrator will be responsible for developing, coordinating, and maintaining comprehensive maintenance plans and schedules to ensure the efficient operation of our warehouse facilities. The ideal candidate will have a strong background in maintenance planning, excellent organizational skills, and the ability to work effectively with various teams.

• Maintenance Planning and Scheduling: Support in the development and maintenance of detailed maintenance schedules for all warehouse equipment and systems, including preventive, predictive, and corrective maintenance activities. Coordinate across the maintenance team to prioritize and schedule work orders, ensuring minimal disruption to warehouse operations. Monitor and adjust schedules as needed to accommodate changes in operational priorities or unexpected maintenance needs. Manage the in-house CAB process ensuring all stakeholders are involved in planned outages and agreed prior to outage. Reporting on failed CABs up to senior management.
• Work Order Management: Working with all functions within the maintenance department, review and manage work orders in the CMMS (ARMS) system, ensuring all necessary details and documentation are included. Track the progress of work orders from creation to completion, ensuring timely and accurate updates in the CMMS. Ensure all completed work orders are properly closed out and documented, including but not limited to parts used, labour hours, work performed, failure codes.
• Inventory and Spare Parts Management: Support the maintenance and accuracy of spare parts and materials required for maintenance activities and consumed on work orders, including regular audits within the CMMS system, report against metrics.
• Data Analysis and Reporting: Working with the senior maintenance manager, analyse maintenance data to identify trends, areas for improvement, and potential issues. Support in a 6 monthly PM review supplying information to drive the area to be reviewed. Working with the software analyst, generate regular reports on maintenance activities, equipment performance, and other key metrics to support decision-making processes. Provide insights and recommendations based on data analysis to improve maintenance efficiency and effectiveness.
• Collaboration and Communication: Work closely with all maintenance functions and other departments to ensure seamless coordination of maintenance activities. Communicate maintenance plans, schedules, and any changes to relevant stakeholders in a clear and timely manner. Foster a collaborative and proactive approach to maintenance planning and problem-solving.
• Resource Planning: Support in the allocation of maintenance resources effectively to optimize productivity and minimize costs. Identify opportunities for process improvements and implement best practices in maintenance planning and scheduling. Participate in continuous improvement initiatives and projects to enhance overall maintenance performance. Stay current with industry trends and advancements in maintenance planning and technology.

• Previous experience in maintenance planning, preferably in a warehouse or industrial environment.
• Proficiency in using CMMS software (e.g., Maximo, SAP PM, MaintainX, or similar systems).
• Strong organisational and time management skills with a keen attention to detail.
• Excellent analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Ability to work independently and as part of a team in a fast-paced environment.
• A Level 2 or above qualification in an engineering field, Facilities Management, Business Administration, or a related field is highly desirable.

Along with your benefits package we also offer a wide range of perks for our colleagues:

• Reward, Recognition and Opportunities: Frasers Champion - Our employees are at the heart of our business and we ensure individuals are recognised every single month for their hard work. Frasers Champion is a peer nominated scheme where 8 winners will receive double their pay for a month where they have thought without limits, owned it or been relevant.
• Fearless 1000: By October 2025, we want our share price to hit £10. If that happens for 30 or more consecutive trading days, all colleagues across the business will receive a bonus! The top 1000 performers in the company will receive unprecedented bonuses, worth from £50,000 to £1 million! Senior leaders across the business nominate these performers twice a year for embodying our core values and delivering exceptional performance.
• Frasers Festival: An event like no other! Our Frasers Festival is our celebration for Head Office and Retail Staff across the UK and Europe – hosting a MEGA brand village, guest speakers from the world’s biggest brands, evening entertainment, the ultimate Frasers Fearless Fitness Challenge and much more.
• CEO Sessions: Once a quarter we offer 20 employees the opportunity to attend our “CEO Sessions” ran by our CEO and leadership team. Employees have the chance to connect, network and submit questions around specific topics such as our Sports or Luxury business.
• Retail Reconnect: In order to build the planet's most admired and compelling brand ecosystem, all employees must understand our business, product and customers. Each financial year, Head Office employees will gain insights by spending two days in one of our stores or the Warehouse.
• Employee Welfare: Frasers Fit - Our Everlast Gyms Team are on a mission to make our workforce the best, and fittest on the planet! We run free gym classes for employees as well as discounted memberships to our clubs. Frasers Fit is our wellbeing programme which aims to support and improve colleagues' Physical, Financial & Mental wellbeing.
• Retail Trust - We know that it's not just about physical health, mental wellness is equally important which is why all of our employees get free access and support from the Retail Trust charity.

What’s next? Our Recruitment Team will be reviewing applications and all candidates will receive a response, whether you are successful or unsuccessful. Shortlisted applicants may be asked to confirm a few key details before being booked in for a first stage interview with the Recruiter.