Customer Service Advisor

OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide. We have two major product lines: Metcal electronics bench tool solutions and Techcon dispensing Systems. We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide. The OK International Team is dedicated to putting customers first, having an entrepreneurship mindset, innovative culture, cultivating relationships and never compromising on integrity.

Job Summary:

Working as a critical part of the OK International European Internal Sales team you will have a varied role including customer relationship management, customer services and sales administration, data input, data cleansing. Support our sales representatives based in UK, France, Germany and England. Build solid, long-term relationships with our customers and distributors. Maintain the company’s reputation by constantly and consistently meeting and exceeding the customer’s expectations. Communicate customer feedback to help us constantly improve our service.

Job Duties:

• Respond to incoming calls and demand from potential customers for information about products and services.
• Help to develop opportunities by assisting potential and existing customers in determining appropriate products or services to purchase.
• Liaise with the sales team and Technical team when necessary.
• Forward new leads to our sales representatives and if applicable Distributor Channel in order for them to generate new sales opportunities.
• Respond and proactively call existing customers regarding requests and questions about our service, products and their account information.
• Analyze and rectify customer concerns using established procedures.
• Provide administrative support to our sales representatives based in UK, France, Germany and India.
• Use computer to produce reports and other documents.
• Monitor customer requirements to ensure on-time delivery or to advise of changed due dates.
• Communicate schedules and deadlines to all customers.
• Perform and document Know your Customer and Visual Compliance searches on potential new customers.
• Oversee administrative procedures and processes for assigned area.
• Act as an administrative liaison with internal and/or external sources.
• Manage information sourcing and data management.
• Sales lead follow up and qualification.
• Supply first line Technical/Sales Support.
• Providing detailed quotations.
• Supply price and delivery information.
• Manage Distributor shipment schedules, express shipments, carriers, ship completes, ship lists, dispatch instructions.
• Expedite same day deliveries for end users.
• Manage order discounts for end users and distributors.
• Manage returns for Warranty and Repairs.
• Open new customer accounts and perform all necessary checks.
• Manage invoice queries – pricing, short shipments, wrong goods shipped, wrong items ordered.
• Manage back order queries – expediting and informing customers of changes.
• Assist with daily and monthly reporting on late items and CS activities.
• Customer visits - in rare circumstances some travel may be required.
• Attendance at Seminars, Exhibitions, and conferences may be required.
• Ensure Product knowledge is up to date.

Work Experience Requirements:

Previous Customer Service Experience, ideally within a manufacturing and/or a Distribution environment. Previous Sales administration Experience, ideally within a manufacturing and/or a Distribution environment.

Essential Skills:

• Excellent verbal and written English.
• Excellent Communication Skills.
• Proactive and Self-motivated.
• Accuracy.
• Organizational/Prioritization Skills.
• Proficient in Word, Excel and Outlook.
• Used confidently in-house order booking systems or other ERP Systems.

Work Arrangement: Onsite

Salary Range: £23,000.00 - £25,000.00

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.