Commercial Assistant

Hours: Full Time – 40 hours – Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

Working with the Commercial Team for our Volunteer Estates Contract.

Job Description

Commitment to excellence and offering maximum flexibility in supporting a Commercial Manager/Project Manager, or team of Managers across the full spectrum of commercial and administrative functions. Assisting the commercial and operational team to comply with all processes and procedures while ensuring successful project outcomes. Developing a full knowledge of our commercial processes and procedures on projects and applying best practices and continuous improvement to maximize profit.

Responsibilities

• Ordering materials via COINS purchase ledger
• Processing purchase orders and delivery notes for supplier payments
• Reconcile purchase card transactions
• Commercial review of Maximo assigning chargeable job status and costs to work orders
• Prepare client quotations and maintain quotation registers
• Maintain and update commercial records as directed
• Identify unnecessary costs and inefficient activities
• Assist in the timely preparation of valuations, invoices, and receipt of payments
• Assist in the prompt preparation and settlement of final accounts, including variations, claims, and disputes
• Utilize knowledge management systems (Maximo, COINS)

Essential Qualifications/Skills

• Highly organized
• Experience in Subcontractor billing review and payment
• Cost and revenue reconciliation
• Identifying chargeable work
• Attention to detail
• Proficiency in Excel

In return, we offer additional training and development, 26 days holiday (+ bank holidays), a generous pension contribution, life assurance, and more.

We are VINCI Facilities – experts in the built environment. We deliver cost-effective and sustainable solutions to public and private sector clients. Committed to sustainability and innovation, we were named top-ranked FM service provider in the 2020 Sustainable FM Index. We prioritize our people, fostering teamwork and collaboration to maximize potential.

Fairness, Inclusion, and Respect (FIR) at VINCI Facilities means recognizing and celebrating diversity, ensuring equity of opportunity, and fair treatment for all employees. We encourage applications from all backgrounds. If you require reasonable adjustments during the application process, please contact us. We support flexible working arrangements to help employees balance work and home life.

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