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- Tasks: Support the Commercial Team with administrative tasks and project management.
- Company: VINCI Facilities delivers sustainable solutions in the built environment, prioritising teamwork and innovation.
- Benefits: Enjoy 26 days holiday, generous pension contributions, life assurance, and flexible working options.
- Why this job: Join a top-ranked FM service provider and make a real impact in a supportive culture.
- Qualifications: Be highly organised with experience in billing review, cost reconciliation, and proficiency in Excel.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Hours: Full Time - 40 hours - Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care.
Purpose of Role
Working with the Commercial Team for our Volunteer Estates Contract.
Job Description
Commitment to excellence and offering maximum flexibility in supporting a Commercial Manager/Project Manager, or team of Managers across the full spectrum of commercial and administrative functions. Assisting the commercial and operational team to comply with all processes and procedures while ensuring successful project outcomes. Developing a full knowledge of our commercial processes and procedures on projects and applying best practices and continuous improvement to maximize profit.
Responsibilities
- Ordering materials via COINS purchase ledger
- Processing purchase orders and delivery notes for supplier payments
- Reconcile purchase card transactions
- Commercial review of Maximo assigning chargeable job status and costs to work orders
- Prepare client quotations and maintain quotation registers
- Maintain and update commercial records as directed
- Identify unnecessary costs and inefficient activities
- Assist in the timely preparation of valuations, invoices, and receipt of payments
- Assist in the prompt preparation and settlement of final accounts, including variations, claims, and disputes
- Utilize knowledge management systems (Maximo, COINS)
Essential Qualifications/Skills
- Highly organized
- Experience in Subcontractor billing review and payment
- Cost and revenue reconciliation
- Identifying chargeable work
- Attention to detail
- Proficiency in Excel
In return, we offer additional training and development, 26 days holiday (+ bank holidays), a generous pension contribution, life assurance, and more.
We are VINCI Facilities – experts in the built environment. We deliver cost-effective and sustainable solutions to public and private sector clients. Committed to sustainability and innovation, we were named top-ranked FM service provider in the 2020 Sustainable FM Index. We prioritize our people, fostering teamwork and collaboration to maximize potential.
Fairness, Inclusion, and Respect (FIR) at VINCI Facilities means recognizing and celebrating diversity, ensuring equity of opportunity, and fair treatment for all employees. We encourage applications from all backgrounds. If you require reasonable adjustments during the application process, please contact us. We support flexible working arrangements to help employees balance work and home life.
Commercial Assistant employer: VINCI Facilities
Contact Detail:
VINCI Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like COINS and Maximo. Understanding how these systems work will give you a significant edge during the interview, as you'll be able to discuss your experience or knowledge of them confidently.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This role requires a high level of organisation, so demonstrating your ability to juggle responsibilities will make you stand out.
✨Tip Number 3
Research VINCI Facilities and their commitment to sustainability and innovation. Being able to articulate how your values align with theirs can show that you're not just looking for any job, but that you're genuinely interested in contributing to their mission.
✨Tip Number 4
Prepare to discuss your experience with cost and revenue reconciliation. Be ready to share specific examples of how you've identified unnecessary costs or improved processes in previous roles, as this will demonstrate your ability to contribute to the team's success.
We think you need these skills to ace Commercial Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and qualifications required for the Commercial Assistant position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Skills: Emphasise your organisational skills, attention to detail, and proficiency in Excel. Provide specific examples from your past experiences that demonstrate your ability to manage commercial processes and support project managers effectively.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the company. Mention your understanding of VINCI Facilities' commitment to sustainability and innovation, and how you can contribute to their goals.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Commercial Assistant role.
How to prepare for a job interview at VINCI Facilities
✨Know Your Commercial Processes
Familiarise yourself with the commercial processes and procedures relevant to the role. Understanding how ordering materials, processing purchase orders, and managing invoices work will show your commitment to excellence and readiness to support the team.
✨Demonstrate Attention to Detail
Highlight your attention to detail during the interview. Provide examples of how you've successfully managed tasks that required precision, such as reconciling purchase card transactions or preparing client quotations.
✨Showcase Your Organisational Skills
Being highly organised is crucial for a Commercial Assistant. Share specific instances where your organisational skills helped streamline processes or improve efficiency in previous roles.
✨Prepare Questions About Team Dynamics
Since teamwork is emphasised at VINCI Facilities, prepare thoughtful questions about how the commercial and operational teams collaborate. This shows your interest in fostering teamwork and understanding the company culture.
