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- Tasks: Support office operations and provide admin assistance to senior executives.
- Company: Igloo Books Ltd is a dynamic book publishing company focused on creativity and innovation.
- Benefits: Enjoy a full-time role with opportunities for growth in a vibrant work environment.
- Why this job: Join a supportive team, enhance your organisational skills, and make a real impact.
- Qualifications: 1+ years in a similar fast-paced role; strong multitasking and communication skills required.
- Other info: Located in Northamptonshire, this entry-level position offers a chance to kickstart your career.
The predicted salary is between 28800 - 43200 £ per year.
Igloo Books is seeking a highly organised and detail-oriented facilities & admin assistant. The facilities & admin assistant plays a dual role, responsible for the smooth operation of office facilities while providing high-level administrative support to senior executives. This individual will ensure that office environments are well-maintained and conducive to productivity, while also managing executive calendars, travel, meetings, and communications.
Key responsibilities
- Oversee daily office operations and facilities-related services.
- Coordinate with vendors for maintenance, cleaning, security, and office supplies.
- Manage building access and fire drills.
- Liaise with property management regarding office repairs or upgrades.
- Track and manage office inventory, equipment, and workspace allocation.
- Ensure meeting rooms and common areas are clean, functional, and well-stocked.
- Provide proactive administrative support to senior executives (MD, DMD & FD).
- Manage complex calendars, schedule meetings, and coordinate appointments.
- Arrange domestic and international travel, including flights, accommodation, and itineraries.
- Assist with confidential documentation, reports, and presentation preparation.
- Screen calls, emails, and correspondence on behalf of executives.
Qualifications and Experience
- Worked in a similar previous role in a fast-paced business.
- 1+ years’ experience doing a similar role.
- Experience working in a fast-paced corporate environment.
- Works well under pressure and can work to tight deadlines while delivering accurate and useful information.
If you are interested in this role, please apply via our website. We look forward to hearing from you.
Note: This job description outlines the key responsibilities and expectations for the role, and is not exhaustive. Additional tasks may be assigned as required. This document is non-contractual and is aimed to be a guide to the role, not the individual. It may be updated and amended over time in line with the evolving needs of the job and the business.
Facilities & Admin Assistant employer: Igloo Books Ltd
Contact Detail:
Igloo Books Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Facilities & Admin Assistant. Understanding the nuances of managing office operations and providing administrative support will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with current or former employees of Igloo Books Ltd. They can provide valuable insights into the company culture and expectations, which can be beneficial when tailoring your approach to the role.
✨Tip Number 3
Showcase your organisational skills in any interactions. Whether it's through your communication style or how you manage your time, demonstrating your ability to stay organised will resonate well with the hiring team.
✨Tip Number 4
Prepare to discuss your experience in fast-paced environments. Be ready to share specific examples of how you've successfully managed multiple tasks under pressure, as this is a key requirement for the role.
We think you need these skills to ace Facilities & Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and administrative support. Use keywords from the job description, such as 'organised', 'detail-oriented', and 'fast-paced environment' to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role at Igloo Books Ltd. Mention specific examples of how your previous experience aligns with the responsibilities listed, such as managing executive calendars or coordinating office supplies.
Highlight Relevant Skills: In your application, emphasise skills that are crucial for the role, such as time management, communication, and problem-solving. Provide examples of how you've successfully used these skills in past positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Facilities & Admin Assistant role.
How to prepare for a job interview at Igloo Books Ltd
✨Show Your Organisational Skills
As a Facilities & Admin Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in fast-paced environments.
✨Familiarise Yourself with Office Operations
Research common office operations and facilities management practices. Being knowledgeable about these can help you answer questions confidently and demonstrate your understanding of the role.
✨Highlight Your Communication Skills
Since you'll be liaising with senior executives and vendors, showcase your communication skills. Be ready to discuss how you've effectively managed communications in previous roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you've had to handle unexpected challenges in an office setting and how you resolved them.
