Senior Management Support Administrators

Senior Management Support Administrators

Band 4

Main area: Administration

Grade: Band 4

Contract: Permanent

Hours: 37.5 hours per week (Full time)

Job ref: 246-CEN6925338

Site: Various sites – Central Norfolk (Hellesdon Hospital, Julian Hospital, City Centre)

Town: Hellesdon

Salary: £26,530 – £29,114 Per annum/pro rata

Salary period: Yearly

Closing: 16/02/2025 23:59

Norfolk and Suffolk NHS Foundation Trust provides child and adult mental health services, learning disability, wellbeing, older people\’s and eating disorder services across Norfolk and Suffolk.

We are committed to equality, diversity and inclusion and want to reflect the diversity of our local communities within our teams. We welcome applications from all talented individuals with the relevant qualifications, skills, knowledge and experience.

We have exciting opportunities to recruit to full time Senior Management Support Administrators within the Central Norfolk Locality. The posts will be providing administrative support to our Senior Leadership Teams.

Main duties of the job

1. Provide accurate, prompt and efficient secretarial / administrative support to the management team which may include presentations / spreadsheets including complex reports.
2. Ensure the workload of the management support team is prioritised to ensure patient safety and meet quality standards.
3. Raise agendas, take and process minutes for teams (across the care group).
4. Participate in ongoing audits and service development as directed by Business Support Manager (or their deputy).
5. Provide supervision and training and appraisals to administration staff as identified by line manager.
6. Diary management as required for team members to include appointments / meetings, regular commitments to assist in organising the workload.
7. Act as a supervisor for admin staff, completing regular monthly supervision sessions and yearly appraisals.

Person specification

Qualifications

• NVQ 3 Business Administration
• Word processing or equivalent secretarial experience at advanced level

Experience

• Understanding and experience in full range of secretarial procedures
• Experience at PA level

Skills

• ICT skills including MS packages
• Interpersonal skills

EQUAL OPPORTUNITIES: The Trust recognises and actively promotes the benefits of a diverse workforce and is committed to treating all employees with dignity and respect regardless of race, gender, disability, age, sexual orientation, religion or belief.

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